Document Manager

Hire Resolve; Cape Town; On-site; ZAR 240,000 - 360,000; Full time

Benefits offered by this job

Salary negotiable

Job summary

A leading recruitment agency is seeking a detail-oriented Document Manager to join a team in Cape Town. The incumbent will manage all company documents, ensuring proper version control and distribution. Candidates should have strong communication skills and proficiency in document management software. A minimum of 3 years in office administration, with document control experience, is preferred. This role includes organizing documents, training staff, and ensuring compliance with standards.

Qualifications

• Minimum 3 years in office administration.
• Prior experience in document control will be advantageous.
• Familiar with engineering documents such as P&IDs, ISO, Mechanical Drawings.
• Familiar with engineering documents such as P&IDs, ISO, Mechanical Drawings, etc.
• Strong knowledge of MS Office.
• Knowledge of SharePoint and Smartsheet will be an advantage.
• Excellent organizational and time management skills.
• Excellent communication and interpersonal skills.
• Ability to work effectively in a fast-paced environment and prioritize tasks.
• Knowledge of document control best practices and standards.
• Ability to work both independently and collaboratively with team members.
• Valid driver’s licence (code E/EB) with own transport.

Responsibilities

• Organize and maintain all company documents efficiently.
• Ensure documents are properly labeled, categorized, and stored securely.
• Implement document management policies and procedures.
• Maintain accurate and up-to-date document logs and databases.
• Implement and enforce document management policies and procedures.
• Collaborate with team members to ensure consistency and accuracy of document management processes.
• Train and support staff on document management best practices.
• Assist in the creation and management of document templates and forms.
• Perform regular audits and quality checks on documents to ensure compliance with company standards.
• Coordinate document review and approval processes.
• Provide support to project teams by managing document flow and ensuring deadlines are met.

Skills

Strong knowledge of MS Office

Excellent organizational and time management skills

Excellent communication and interpersonal skills

Ability to work effectively in a fast-paced environment

Smartsheet

Communication

Time management

Organizational skills

Team collaboration

Attention to detail

Driving licence

Education

Grade 12 or similar qualification

Tools

SharePoint

Smartsheet

Mechanical drawings

Job description

Hire Resolve are seeking a detail-oriented and organized Document Manager to join our client’s team in Cape Town. The Document Manager will be responsible for maintaining and managing all company documents, ensuring proper version control, distribution, and retention. The ideal candidate will have strong communication skills, be proficient in document management software, and have a high level of attention to detail.

Responsibilities:

• Organize and maintain all company documents in an efficient and accessible manner
• Ensure that all documents are properly labeled, categorized, and stored securely
• Control the distribution of documents to internal and external parties as needed
• Maintain accurate and up-to-date document logs and databases
• Implement and enforce document management policies and procedures
• Collaborate with team members to ensure consistency and accuracy of document management processes
• Train and support staff on document management best practices
• Assist in the creation and management of document templates and forms
• Perform regular audits and quality checks on documents to ensure compliance with company standards
• Coordinate document review and approval processes
• Provide support to project teams by managing document flow and ensuring deadlines are met

Requirements:

• Grade 12 or similar qualification
• Minimum 3 years in office administration
• Prior experience in document control will be advantageous
• Familiar with engineering documents such as P&IDs, ISO, Mechanical Drawings, etc.
• Strong knowledge of MS Office
• Knowledge of SharePoint and Smartsheet will be an advantage
• Excellent organizational and time management skills
• Excellent communication and interpersonal skills
• Ability to work effectively in a fast-paced environment and prioritize tasks
• Knowledge of document control best practices and standards
• Ability to work both independently and collaboratively with team members
• Valid driver’s licence (code E/EB) with own transport

Benefits:

• Salary: negotiable

Contact Hire Resolve for your next career‑changing move.

• Salary: negotiable
• Our client is offering a highly competitive salary for this role based on experience
• Apply for this role today – contact Thomas Stacey, Rebecca Grylls or Ashley Feldtmann at Hire Resolve or on LinkedIn
• You can also visit the Hire Resolve website: hireresolve.us or email us your CV: [e-mail]

We will contact you telephonically in 3 days should you be suitable for this vacancy. If you are not suitable, we will put your CV on file and contact you regarding any future vacancies that arise.