Document Controller

Hensoldt South Africa; Pretoria; On-site; ZAR 240,000 - 360,000; Full time

Job summary

HENSOLDT South Africa is seeking a meticulous Document Controller to manage production and configuration documentation, maintain revision history, and ensure traceability across ERP and document-management systems.

You will prepare build history files, control distribution of technical docs, and support compliant manufacturing processes. A Matric and 1–2 years in document control are preferred, with experience in ERP or SharePoint advantageous.

Qualifications

• Minimum Grade 12 / Matric.
• 1-2 years' administrative or document-control experience, preferable within a configuration, engineering or manufacturing environment.
• Experience preparing, verifying and maintaining controlled technical or production documentation will be advantageous.
• Experience working with ERP or document-management systems will be advantageous.

Responsibilities

• Build History File Preparation and Issuing: prepare, verify and issue build history files and associated documents against production work orders.
• Technical Document Control and Distribution: compile, reproduce and distribute technical docs to relevant departments.
• Configuration and Version Control: maintain baselines and revision records within ERP to align with changes.
• Parts List and Product Data Management: verify parts lists against ERP data and approved reports.
• Documentation Records and Traceability: maintain issuing registers and serial-number data for audits.

Skills

Document Control

Records Management

Version Control

Configuration Management

Build History File

Manufacturing Traceability

Education

Grade 12 / Matric

Tools

ERP

SharePoint

Altium Vault

Qmuzik

Job description

About The Role

The Document Controller prepares, controls and issues production and configuration documentation to ensure manufacturing teams receive accurate, complete and approved information. The role maintains document revisions, configuration records and product traceability across relevant systems and departments to support controlled manufacturing and configuration compliance.

Qualification and experience:

• Minimum Grade 12 / Matric.
• 1-2 years' administrative or document-control experience, preferable within a configuration, engineering or manufacturing environment.
• Experience preparing, verifying and maintaining controlled technical or production documentation will be advantageous.
• Experience working with Enterprise Resource Planning (ERP) or document-management systems will be advantageous.

Key technical skills:

• Document Control and Records Management
• Document Revision and Version Control
• Configuration Management Principles
• Configuration Baseline Management
• Build History File Compilation
• Manufacturing Record Instruction Management
• Engineering Change Proposal Record Control
• Technical Document Issuing and Distribution
• Parts List and Product Data Verification
• ERP Document and Product Data Management
• Serial-Number and Manufacturing Traceability
• Qmuzik
• Altium Vault
• SharePoint

Key responsibilities:

Build History File Preparation and Issuing

Prepare, verify and issue build history files, Manufacturing Record Instructions and supporting document packs against production work orders to provide manufacturing with complete and approved info, resulting in controlled and accurate production execution.

Technical Document Control and Distribution

Compile, identify, reproduce and distribute technical documentation, manuals and Test Result Reports in accordance with approved document-control reqs to make authorized information available to relevant departments, resulting in timely access to current and controlled documentation.

Configuration and Version Control

Maintain configuration baselines, document revisions and Engineering Change Proposal records within the ERP env to align product doc with approved changes, resulting in accurate and current product configuration information.

Parts List and Product Data Management

Verify parts lists and supporting product data against ERP records and approved company reports to identify and facilitate the correction of discrepancies, resulting in complete, reliable and up-to-date product information.

Documentation Records and Traceability

Maintain document-issuing registers, product build records and serial-number info across applicable systems to support record retrieval, configuration audits and manufacturing traceability, resulting in accurate and auditable doc history.

Our recruitment values:

HENSOLDT South Africa focuses on diversity, equity, and inclusion in our organisational strategy. We are committed to building a diverse and inclusive corporate culture that benefits our employees and delivers better outcomes for our clients.

In line with our commitment to equal employment opportunities and our focus on diversity in the operational environment, we welcome applications from all ethnic groups. In line with HENSOLDT's commitment to equal employment opportunities and our focus on diversity in the operational environment, preference will be given to suitable candidates from designated groups.

Application Deadline:

30 October 2026.