Document Controller

HENSOLDT South Africa; Centurion; On-site; ZAR 360,000 - 600,000; Full time

Job summary

HENSOLDT South Africa is seeking a Document Controller within the PMO to establish and maintain governance over project documentation. The role ensures integrity, traceability, and audit readiness across the program lifecycle in a highly regulated setting.

You will manage document lifecycle processes, oversee access controls, and support audits and certification initiatives. Collaboration with delivery teams and stakeholders is essential to ensure timely, accurate information delivery.

Qualifications

• Experience in managing documents across the full lifecycle in regulated environments.
• Knowledge of metadata standards and records management practices.
• Familiarity with quality management systems, regulatory requirements and audits.

Responsibilities

• Establish, implement and continuously improve document lifecycle governance across the project lifecycle.
• Ensure documentation complies with regulatory, contractual and quality standards and supports audits.
• Administer document repositories with secure storage, controlled access and proper classification.
• Coordinate with delivery teams to meet documentation requirements and provide timely access for audits and reviews.
• Provide reporting on document control performance and drive continual improvements.

Skills

Document lifecycle management

Metadata standards

Quality management systems

Stakeholder coordination

Attention to detail

Regulatory compliance

Education

Tertiary qualification in BA/Technical Writing

Tools

Document management system

Job description

About The Role

To establish and maintain effective document control governance within the Program and Project Management Office (P&PMO), ensuring the integrity, standardisation, traceability, compliance, and version control of all program and project execution documentation across the project lifecycle. This role focuses on the governance and control of PMO and project execution documentation, aligned with PMBOK best practices and organisational governance frameworks, and is distinct from engineering configuration management or product baseline control functions. The role enables the delivery of accurate, audit-ready, and accessible project information to support effective project execution, reporting, compliance, and decision‑making within a highly regulated environment.

Qualifications & Experience

• Relevant tertiary qualification (Business Administration, Technical Writing, or related discipline)
• Certification in Document Control, Project Management or Quality Management (e.g. ISO 9001) is advantageous
• 3-7 years’ experience in document control or project administration
• Proven experience within engineering, technical, or regulated environments
• Exposure to audit processes, certification requirements, and controlled documentation systems in a Project Management environment

Key Technical Skills

• Strong expertise in document lifecycle management within controlled environments
• Advanced knowledge of document control systems, metadata standards, and records management
• Solid understanding of quality management systems, regulatory compliance, and audit requirements
• High level of accuracy, attention to detail, and process discipline
• Strong stakeholder engagement and coordination skills
• Ability to work under pressure and manage competing priorities

Key Responsibilities

Document Lifecycle Governance

• Establish, manage, and continuously improve document control processes across the full lifecycle—from creation to achieving to ensure standardisation, accuracy, traceability, and audit-ready records.

Compliance, Quality and Audit Reporting

• Ensure all documentation complies with regulatory, contractual, and quality standards, maintains audit-ready records, supports audits and certification processes, and strengthens risk mitigation through effective document control practices.

Document Repository and Information Governance

• Administer and govern document repositories by ensuring secure storage, controlled access, data integrity, and standardised classification, while managing records, retention, and archiving processes to drive consistency across all documentation.

Stakeholder enablement and coordination

• Enable and coordinate stakeholders by supporting delivery teams in meeting documentation requirements, ensuring timely access to accurate information for audits and reviews, and acting as the central point of contact for document‑related queries and updates across functions.

Reporting and continuous improvement

• Provide reporting on document control performance and compliance, monitor process effectiveness, and drive continuous improvement initiatives while promoting best practices in document and information management across the organisation.

Our recruitment values:

HENSOLDT South Africa focuses on diversity, equity, and inclusion in our organisational strategy. We are committed to building a diverse and inclusive corporate culture that benefits our employees and delivers better outcomes for our clients. In line with our commitment to equal employment opportunities and our focus on diversity in the operational environment, we welcome applications from all ethnic groups. In line with HENSOLDT's commitment to equal employment opportunities and our focus on diversity in the operational environment, preference will be given to suitable candidates from designated groups.

Only people with a valid South African identity document can apply.

Application Deadline:

16 June 2026.