Distribution & Events Coordinator (Cape Town)

Allan Gray; Cape Town; On-site; ZAR 220,000 - 360,000; Full time

Job summary

Allan Gray is seeking an Assistant to join the team on a permanent basis, based in Cape Town. The role focuses on maintaining a professional office environment while coordinating regional events and providing administrative support to the Distribution team.

You will collaborate with a range of stakeholders, manage calendars and travel, handle documentation and budgets, and contribute to a proactive, detail-oriented culture that supports long-term development and strong client service.

Qualifications

• Proactive, self-directed with accountability.
• Excellent planning, organisation and prioritisation.
• Attention to detail and accuracy.
• Strong stakeholder engagement and communication.
• Ability to work independently and in a team.
• Proficient in Excel and Microsoft Office.

Responsibilities

• Provide proactive operational and administrative support to the Regional Manager and CT Distribution team.
• Coordinate regional activities, meetings, diaries, travel and regional requirements.
• Maintain trackers, records and supporting documentation.
• Anticipate team needs and address gaps or issues.
• Support planning and decision-making with information for management.
• Coordinate events from planning through post-event completion and manage invites, venues and logistics.
• Maintain the regional events calendar and post-event activities.
• Build and maintain relationships with internal and external stakeholders.
• Coordinate invoice approvals, payments and budgeting records.
• Monitor costs and flag discrepancies; ensure COI, CPD and team budgets are up to date.

Job description

Allan Gray is seeking an Assistant to join the team on a permanent basis, based in Cape Town. The role focuses on maintaining a professional office environment while coordinating regional events and providing administrative support to the Distribution team.

You will collaborate with a range of stakeholders, manage calendars and travel, handle documentation and budgets, and contribute to a proactive, detail-oriented culture that supports long-term development and strong client service.