Dispatch Supervisor (External) | Managed People Solutions | Midrand

Managed People Solutions; Gauteng; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A logistics management company is seeking an experienced Dispatch Supervisor based in Chloorkop, Midrand. The role involves managing export operations, ensuring timely and quality shipments, negotiating with transport providers, and implementing best practices in dispatch. Candidates should possess strong business acumen and technical skills, with experience in international shipping and regulations. If you are organized and customer-focused, apply to be an integral part of our team.

Qualifications

• Experience in export dispatch operations and compliance.
• Ability to analyze data and suggest improvements.
• Knowledge of international trade regulations.

Responsibilities

• Create and implement best practice dispatch principles.
• Manage the movement of outgoing export orders.
• Negotiate and procure rates from 3PL service providers.
• Ensure compliance with international trade regulations.
• Monitor quality and delivery times of shipments.

Skills

Strong business and technical skills

Negotiation skills

Organizational skills

Data analysis

Customer service

Job description

Our client is looking for an experienced Dispatch Supervisor based in Chloorkop, Midrand. The ideal candidate combines strong business and technical skills with the ability to think strategically and execute effectively, focusing on understanding customer needs, conducting research, and developing innovative solutions. The role is responsible for ensuring the right products are delivered to the right location, on time, to the required quality and at optimal cost, including managing export dispatch operations to ensure efficient, compliant international shipments that meet customer expectations.

Responsibility includes:

• Create and implement best practice dispatch principles, policies, and processes across the organisation to improve operational and financial performance.
• Plan, coordinate and manage the movement of outgoing export orders and those delivered locally through External Transporters.
• Manage External Transporters by ensuring correct quantities and products are loaded to that which was invoiced and ensure adherence to Service Level Agreements.
• Ensure standard load configurations are developed and adhered too.
• Ensures organization and the proper sequence of loads is delivered to maximise efficiency.
• Inspect orders to ensure the correct quantities and products match what was invoiced to the recipients.
• Track final product shipments, costs, and timelines according to requirements.
• Resolve shipment and inventory issues.
• Negotiate and Procure rates from 3PL service providers, such as port agents, transporters as well as origin stations.
• Compile estimates and quotations.
• Provide monthly reporting of conversion of estimates to business.
• Keep detailed, organized records of orders and stock.
• Prepare accurate reports according to the expectations of management.
• Analyse data, and suggest modifications and improvements accordingly.
• Ensure that customer orders are delivered safely, effectively, and efficiently and in line with the company requirements.
• Resolve any arising customer problems or complaints.
• Monitor quality, quantity, delivery times, and transport costs.
• Partner with the Sales Team and keep them informed and up to date on progress of deliveries.
• Assist in overseeing the warehouse, ensure the integrity of stock accuracy, and manage stock movements with the help of team members.
• Ensure that all export shipments comply with international trade regulations, customs requirements, and company policies.
• Stay up to date with changes in export regulations and implement necessary adjustments to procedures.
• Develop and maintain efficient export dispatch processes and procedures to enhance productivity and reduce costs.
• Ensure metrics, reports, and process documentation is available.
• Oversee Dispatch (Internal) as and when required.
• Ensure pest control and documentation is up to date.
• Ensure that all Health & Safety policies, procedures, rules and regulations are adhered to and are regularly reviewed, updated and communicated

Qualifications and Experience:

• Develop and maintain efficient export dispatch processes and procedures to enhance productivity and reduce costs.
• Ensure metrics, reports, and process documentation is available.
• Oversee Dispatch (Internal) as and when required.
• Ensure pest control and documentation is up to date.
• Ensure that all Health & Safety policies, procedures, rules and regulations are adhered to and are regularly reviewed, updated and communicated

Please do not apply for the position if you do not meet the requirements.

Should you not receive a response to your application within two weeks please consider your application unsuccessful.