Director Support: Admin, Secretariat & Office Ops

Phaki Personnel Management Services; Pretoria; On-site; ZAR 120,000 - 180,000; Full time

Job summary

Phaki Personnel Management Services is seeking an Office Administrator in Pretoria to provide comprehensive secretarial, administrative, and logistical support to Directors. This role covers diary management, answering calls, drafting responses, and maintaining records and meetings.

The successful candidate will edit and format submissions, organise directorates meetings, coordinate travel, process claims, and ensure compliance with internal processes. A Grade 12 qualification is required.

Qualifications

• Grade 12 Senior Certificate (NQF level 4) is required.

Responsibilities

• Secretarial Support: Managing the Directors’ diaries; answer calls; record messages; respond to queries; maintain stakeholder relations; take minutes and prepare agendas for Director meetings.
• Administrative Support: Edit/format submissions and documents; draft standard responses; maintain filing systems; ensure policies and procedures are followed; track actions and provide feedback; prepare meeting packs; organize Directorate meetings and draft minutes; support external meetings.
• Logistical Support: Arrange travel and accommodation for Directors; process travel and subsistence claims; monitor cashflow; process procurement and payment advice; arrange petty cash and ensure compliance.

Education

Grade 12 Senior Certificate (NQF level 4)

Job description

Phaki Personnel Management Services is seeking an Office Administrator in Pretoria to provide comprehensive secretarial, administrative, and logistical support to Directors. This role covers diary management, answering calls, drafting responses, and maintaining records and meetings.

The successful candidate will edit and format submissions, organise directorates meetings, coordinate travel, process claims, and ensure compliance with internal processes. A Grade 12 qualification is required.