Department Operations & Finance Administrator

HENSOLDT South Africa; Pretoria; On-site; ZAR 320,000 - 420,000; Full time

Job summary

HENSOLDT South Africa is seeking a Department Administrator to provide comprehensive administrative, financial, and operational support to the Customer Services department, coordinating office operations, procurement, travel, meetings, events, and executive support.

The role ensures efficient department operations and governance, with emphasis on high-quality customer service and project support, within a global aerospace and defence context.

Qualifications

• Minimum Secretarial Diploma or equivalent formal administrative qualification.
• Minimum 2-5 years' experience in an administrative or departmental support environment.
• Experience using Enterprise Resource Planning (ERP) systems.
• Financial administration or bookkeeping experience will be advantageous.
• Experience supporting international business activities and travel coordination will be advantageous.

Responsibilities

• Coordinate departmental financial administration, procurement activities, ERP transactions, expenditure tracking, and reporting to ensure accurate financial control and budget management.
• Provide comprehensive administrative and secretarial support by managing documentation, correspondence, records, reporting, diaries, and office administration.
• Coordinate local and international travel, accommodation, expense administration, and project logistics to support departmental activities.
• Manage office facilities, departmental resources, meetings, functions, and visitor coordination.
• Maintain administrative governance with documentation, leave administration, policy compliance, and continuous improvement initiatives.

Skills

Secretarial skills

Diary management

Meeting coordination

Minute taking

Office administration

Document control

Education

Secretarial Diploma or equivalent

Tools

ERP (QMuzik or SAP)

Job description

HENSOLDT South Africa is seeking a Department Administrator to provide comprehensive administrative, financial, and operational support to the Customer Services department, coordinating office operations, procurement, travel, meetings, events, and executive support.

The role ensures efficient department operations and governance, with emphasis on high-quality customer service and project support, within a global aerospace and defence context.