Debtors Controller

Bidvest Prestige; Gauteng; On-site; ZAR 420,000 - 540,000; Full time

Job summary

Bidvest Prestige is seeking a Debtors Controller to manage Accounts Receivable, collect outstanding debts, reconcile customer accounts, and process payments and credit notes. The role includes handling a large corporate debtors portfolio with a book value of R40 million or more and ensuring compliance with Quality, Health & Safety and Environmental Management Systems.

The successful candidate will have Grade 12, 3+ years in debtors/credit control, and proficiency in MS Excel/Outlook, with strong

Qualifications

• Grade 12 / Matric is required.
• 3 years of relevant experience in debtors/credit control.
• Experience managing a debtors book value of R40 million or more.
• Exposure to corporate accounts and sound accounting practices.

Responsibilities

• Manage and monitor an assigned portfolio of debtors, including a R40 million+ book value.
• Follow up on overdue accounts and conduct regular collection calls.
• Maintain accurate notes and records on the system.
• Issue invoices and customer statements as requested.
• Perform regular account reconciliations and resolve discrepancies.
• Process customer payments on the cashbook accurately.
• Process credit notes per procedures.
• Liaise with clients and internal teams on balances and queries.
• Provide feedback to Debtors Manager on activities.
• Build strong relationships with clients and stakeholders.
• Ensure all debtors activities meet deadlines and policies.

Skills

Accounts Receivable

MS Excel

MS Outlook

Communication skills

Attention to detail

Education

Grade 12 / Matric

Tools

MS Excel

MS Outlook

Job description

About the Role

The Debtors Controller will be responsible for the effective management of Accounts Receivable, including the collection of outstanding debts, reconciliation of customer accounts, processing of payments and credit notes, and responding to client queries. The role requires strong accounting knowledge, attention to detail and the ability to manage a large debtors portfolio, including corporate accounts with a book value of R40 million or more. The successful candidate will also be required to maintain accurate records and ensure compliance with the company’s Quality, Health & Safety and Environmental Management Systems.

Key Responsibilities

• Manage and monitor an assigned portfolio of debtors, including a R40 million+ book value.
• Follow up on overdue accounts and conduct regular collection calls.
• Maintain accurate and up-to-date notes and records on the relevant system.
• Issue invoices and customer statements as requested.
• Perform regular account reconciliations and investigate and resolve discrepancies.
• Process customer payments on the cashbook accurately and timeously.
• Process credit notes in accordance with company procedures.
• Liaise with clients, regional teams, General Managers and Financial Managers regarding account queries and outstanding balances.
• Provide regular feedback to the Debtors Manager on client interactions and collection activities.
• Build and maintain strong professional relationships with clients and internal stakeholders.
• Maintain accurate filing and supporting documentation.
• Ensure all debtors-related activities are completed accurately and within required deadlines.
• Adhere to company policies, procedures and applicable Quality, Health & Safety and Environmental requirements.

Requirements

• Grade 12 / Matric.
  
• Previous Debtors/Accounts Receivable experience is compulsory.
• Minimum 3 years’ relevant experience in a debtors/credit control environment.
• Experience managing a debtors book value of R40 million or more.
• Proven exposure to corporate accounts.
• Sound knowledge of accounting practices.
• Good planning, organising and prioritisation skills.
• Strong reconciliation and account query resolution skills.
• Experience with collections and following up overdue accounts.
• Good written and verbal communication skills.
• Ability to work accurately under pressure and meet deadlines.
• Basic to Intermediate MS Excel and MS Outlook skills.
• Valid Code 08 driver's licence.

Preferred Qualifications

• Credit Management Certificate or relevant credit/debtors management qualification.
• Additional training or qualifications in Accounting, Finance, Credit Management or a related field.
• Intermediate to Advanced MS Excel skills.
• Experience working with accounting, ERP or debtors management systems.
• Previous experience managing large corporate debtors portfolios.
• Experience in a high-volume, deadline-driven finance environment.