Debtors Controller

Snatch | Accounting & Finance Headhunters; Wes-Kaap; On-site; ZAR 180,000 - 240,000; Full time

Job summary

A fast-growing property and hospitality group in Cape Town CBD is seeking an experienced Debtors Administrator to join its finance team. You will own the day-to-day accounts receivable function, manage incoming payments, reconciliations and cash flow reporting, and respond to tenant billing queries.

Reporting to the finance leadership, you will also handle payment gateway reconciliations, issue letters of demand, coordinate legal escalations when required, and maintain accurate debtor records to

Qualifications

• Proven experience as a Debtors Administrator or in a similar accounts receivable role.
• Experience in property or hospitality industries beneficial.
• Strong understanding of AR processes, allocations, reconciliations and cash flow reporting.
• Experience with debt collection, letters of demand and coordinating legal escalations.
• Proficiency in Xero, MDA or Protel would be highly beneficial.
• Attention to detail and ability to manage multiple priorities and deadlines.
• Confident communication with tenants and internal teams and external service providers.

Responsibilities

• Process incoming payments and complete daily receipting across property management and accounting systems.
• Maintain accurate daily cash flow reports and visibility over incoming funds.
• Reconcile payment gateway transactions, process tenant refunds and manage inter-account transfers.
• Prepare weekly debtor status reports and monthly accounts receivable packs for management.
• Perform revenue split calculations and complete detailed payment reconciliations.
• Manage tenant billing queries and resolve payment-related escalations promptly.
• Issue formal letters of demand and liaise with legal counsel regarding defaulted accounts.
• Maintain accurate debtor records and ensure overdue balances are followed up consistently.

Skills

Accounts receivable

Debt collection

Tenant billing

Cash flow reporting

Communication

Tools

Xero

MDA

Protel

Job description

Contribute to end-to-end accounts receivable within a growing property and hospitality group

Role overview:

A fast-growing property and hospitality business based in Cape Town CBD is seeking an experienced Debtors Administrator to join its finance team.

This role offers the opportunity to take ownership of the day-to-day accounts receivable function within a fast-paced and growing environment. Reporting to the finance leadership team, you will manage incoming payments, debtor reconciliations, cash flow reporting, tenant billing queries and overdue account escalations.

Key responsibilities:

• Process incoming payments and complete daily receipting across property management and accounting systems.
• Maintain accurate daily cash flow reports and visibility over incoming funds.
• Reconcile payment gateway transactions, process tenant refunds and manage inter-account transfers.
• Prepare weekly debtor status reports and monthly accounts receivable packs for management.
• Perform revenue split calculations and complete detailed payment reconciliations.
• Manage tenant billing queries and resolve payment-related escalations promptly.
• Issue formal letters of demand and liaise with legal counsel regarding defaulted accounts.
• Maintain accurate debtor records and ensure overdue balances are followed up consistently.

Qualifications & experience:

• Proven experience as a Debtors Administrator or in a similar accounts receivable or credit control role.
• Previous experience within the property or hospitality industry would be advantageous.
• Strong understanding of accounts receivable processes, payment allocations, reconciliations and cash flow reporting.
• Practical experience managing debt collection processes, issuing letters of demand and coordinating legal escalations.
• Proficiency in Xero, MDA or Protel would be highly beneficial.
• Strong attention to detail and the ability to manage multiple priorities and deadlines.
• Confident communication skills when engaging with tenants, internal teams and external service providers.