Data Capturer | Pet and Pool | Midrand Head Office

Pet and Pool; Midrand; On-site; ZAR 120,000 - 180,000; Full time

Job summary

Pet and Pool is seeking a detail-oriented Data Capturer to join the Midrand Head Office on a full-time basis. You will handle high-volume data entry, document verification, and secure archiving to support operations, inventory, and customer records.

You will transcription into central databases, cross-check against source documents, and maintain data integrity while collaborating with warehouse and customer service teams.

Qualifications

• Matric (Grade 12) is the minimum educational qualification.
• Experience in data entry, admin support, or clerical record-keeping.
• Excellent keyboard proficiency and numeric accuracy.
• Strong MS Office skills and database entry familiarity.
• Must have reliable transport and commute to Midrand daily.
• Proficient English communication and attention to detail.
• Legal work eligibility in South Africa and immediate availability.

Responsibilities

• Capture and transcribe high volumes of data into central databases.
• Verify data accuracy against source documents.
• Maintain electronic filing systems and archives.
• Reconcile discrepancies with supervisors.
• Generate daily/weekly/monthly data capture reports.
• Assist with clerical duties and document management.
• Ensure data privacy and information security standards.
• Collaborate with warehouse, inventory, and customer service teams.

Skills

Typing speed and accuracy

Data entry

Administrative support

Microsoft Office (Excel, Word, Outlook

Database entry software

English communication

Time management

Education

Matric (Grade 12)

Post-matric certificate/diploma in Office Administration

Tools

ERP systems

Inventory database platforms

Job description

Position Summary:

We are actively seeking a dedicated, detail-oriented, and professional Data Capturer to join our Head Office team in Midrand on a full-time permanent basis. In this critical administrative and data management role, you will be responsible for accurately capturing high volumes of operational, inventory, and customer data into enterprise systems while maintaining rigorous data integrity. You will leverage your strong organizational skills, typing proficiency, and attention to detail to ensure uncompromised database accuracy and streamlined administrative workflows. This opportunity offers competitive compensation, supportive team collaboration, and exceptional career growth prospects within a premier retail and aquatic enterprise.

Detailed Job Description:

As a Data Capturer supporting our Head Office operations in Midrand, you will take full operational, tactical, and technical ownership of high-volume data entry, document verification, electronic archiving, and database reconciliation. Your day-to-day responsibilities include transcribing customer, stock, and financial records from physical and digital source documents into central databases, verifying data accuracy against source files, resolving data discrepancies, and maintaining secure digital filing systems. You will utilize your proactive administrative skills to support department heads and ensure seamless daily information flow. Furthermore, you will manage application requirements.

Key Responsibilities:

• Capture, transcribe, and update high volumes of numerical and alphabetical data from source documents into central databases and spreadsheets.
• Perform thorough data verification, cross-referencing entries against original documents to identify and correct typographical errors.
• Maintain organized electronic filing systems, secure document archives, and confidential administrative records.
• Reconcile data discrepancies, missing information, or anomalous records in coordination with administrative supervisors.
• Generate routine daily, weekly, and monthly data capture summary reports and operational audit logs.
• Assist Head Office teams with general clerical duties, document scanning, photocopying, and correspondence management.
• Ensure strict adherence to company data privacy policies, document retention schedules, and information security standards.
• Collaborate cross-functional with warehouse, inventory, and customer service departments to streamline data workflows.

Required Qualifications & Skills:

• Matric (Grade 12) certification required as a minimum educational qualification.
• Proven practical experience in data entry, administrative support, or clerical record-keeping roles.
• Exceptional keyboard proficiency, high typing speed, and proven numerical accuracy.
• Strong working knowledge of Microsoft Office Suite (Excel, Word, Outlook) and database entry software.
• Reliable own transport and ability to commute reliably to the Midrand Head Office on a daily basis.
• Strong organizational, time-management, and multitasking capabilities in a fast-paced office environment.
• Excellent written and verbal English communication skills with high attention to detail.
• Mandatory legal work eligibility in South Africa and immediate availability for Head Office operations.

Nice-to-Have Skills:

• Post-matric certificate or diploma in Office Administration, Secretarial Studies, or a related discipline.
• Prior professional working experience in retail, wholesale, or pool/pet industry administrative environments.
• Advanced Microsoft Excel skills (vlookups, pivot tables, data sorting).
• Familiarity with enterprise resource planning (ERP) systems and inventory database platforms.

Application Information:

• Recruiter: Pet and Pool Human Resources Division
• Contact Name: Pet and Pool Recruitment Team
• Email: `[e-mail]`
• Phone:
• Company Website: https://www.petandpool.co.za
• Salary/Rate: Market Competitive / Head Office Package
• Deadline: 19th October 2026
• Notice Period: Immediate to 15 Days
• Contract Duration: Permanent / Full-Time On-Site (Midrand Head Office)