Data Capture (MIS)

EdUpStairs; Bethlehem; On-site; ZAR 190,000 - 210,000; Full time

Job summary

EdUpStairs invites applications for a data capture clerk at Maluti TVET College: Main Campus. You will enter student data, process registrations, payments, and marks into EMIS and college systems.

The role requires NQF Level 4/5 or NCV Level 4 with strong computer literacy, data accuracy, and reporting skills; you will backup records and support exam processes.

Qualifications

• NQF level 4/5 or NCV Level 4 supported by relevant competencies.
• Knowledge of data capturing and computer literacy.
• Knowledge of Information Management and office management practices.

Responsibilities

• Capture data from available records into required formats and systems.
• Capture student registration, payment receipt, and issue student numbers.
• Capture ICES, ISAT and final marks for records.
• Capture enrolment forms during the registration period and maintain accuracy.
• Update registers and statistics; submit data and mark sheets to lectures.

Skills

Data entry

Computer literacy

Information Management

Office management

Data warehouse

Public Service Acts

Labour relations

Planning and organizing

Financial management

Report writing

Communication

Interpersonal

Problem solving

Analytical

Client orientation

Project management

Team leadership

People management

Education

NQF level 4/5

NCV Level 4

Job description

Reference number: MALUTITVET/MAIN001/2026

Salary: R201 093 per annum (Level 04)

Centre: Maluti TVET College: Main Campus

Requirements

NQF level 4 or 5 (A grade 12 certificate or equivalent) or NCV Level 4.
Competencies and Attributes: Knowledge of data capturing Knowledge of computer literacy.
Knowledge and understanding of Information Management Knowledge, understanding, application and interpretation of office
management, COLTECH, data warehouse and IT prescripts Knowledge of Skills Development Act, Public Service Regulations and Public Service Act,
Labour Relations Act.
Administrative.
Planning and organizing.
Financial management.
Report writing Communication and interpersonal Problem solving.
Computer literacy.
Analytical.
Client oriented.
Project management.
Team leadership People management.

Duties

Capture data from available records into the required formats e.g. system(s), databases, table and spreadsheet.
Capture student registration, receipt of payment and issue student numbers.
Capture ICES, ISAT and final marks.
Capture enrolment forms during the registration period.
Capture marks on the system and submit to EMIS Officer.
Capture student’s absentees on the system.
Verify query missing data and errors observed during data entry.
Ensure the integrity of data capture.
Courier external papers to DHET.
Review and validate all data from the records.
Complete mark sheets hard copies and make copies to be used as attendance register in the exam venue.
Receive marks from HODs.
Receive mark sheets and timetable from DHET.
Update registers and statistics.
Submit data.
Submit mark sheets to lectures in the marking venue (internal marking) Issue proof of registration, student card,
statement of results and certificates.
Make regular backups of data.
Maintain and update system records.
Keep and maintain records and files.
Ensure records and files are properly sorted and secured.
File student records alphabetically for each registration period.
Provide information to components.
Email schedule of results to campus heads, HODs and senior lecturers.
Retrieve the results and disseminate information accordingly.