Creditors Controller / Creditors Clerk

Greys Recruitment; Cape Town; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Greys Recruitment is seeking a detail-oriented Creditors Controller / Creditors Clerk for a 6-month contract in Cape Town. The role focuses on accurate processing of supplier invoices, payments, and cashbook transactions while maintaining precise financial records.

The ideal candidate will have 3–5 years in creditors or finance administration, strong Excel/Outlook skills, and familiarity with Tourplan. Travel and Tourism industry experience is advantageous.

Qualifications

• 3–5 years' experience in creditors or finance administration.
• Experience with supplier invoice processing and accounts payable is advantageous.
• Basic understanding of invoicing, VAT compliance and financial processes.
• Experience with cashbook processing and bank reconciliations is advantageous.
• Proficiency in Microsoft Excel and Microsoft Outlook.

Responsibilities

• Process supplier invoices, overhead invoices, credit notes and cheques in Tourplan.
• Verify invoice dates, numbers, values and supporting documentation.
• Ensure supplier tax invoices comply with VAT requirements.
• Allocate expenses to correct GL accounts and ensure consistent descriptions.
• Investigate invoice discrepancies and credits/ refunds.
• Process and reconcile cashbook transactions weekly.
• Perform regular bank reconciliations and investigate discrepancies.
• Maintain voucher list and schedule, with follow-ups on outstanding invoices.
• Prepare weekly forex transaction payment schedules with supporting docs.
• Prepare and submit accurate weekly financial reports.

Skills

Invoice processing

Data entry

Attention to detail

Bank reconciliations

Microsoft Excel

Microsoft Outlook

Tourplan experience

Travel & Tourism industry knowledge

Education

Grade 12 / Matric

Diploma or degree in Tourism/Hotel Management/Events/Finance

Tools

Tourplan

Job description

A leading company within the Travel and Tourism industry is seeking a detail-oriented Creditors Controller / Creditors Clerk to join their finance team in Cape Town on a 6-month contract.
The successful candidate will be responsible for the accurate and timely processing of supplier invoices, payments, cashbook transactions, reconciliations, credit notes and refunds,
while ensuring financial records and supporting documentation are maintained accurately and in line with company procedures.

Requirements:

• Grade 12 / Matric required.
• Diploma or degree in Tourism, Hotel Management, Events Management, Finance or a related field will be advantageous.
• 3–5 years' experience in creditors, finance administration, data capturing or a similar administrative role.
• Experience with supplier invoice processing, accounts payable or creditors administration is advantageous.
• Basic understanding of invoicing, VAT compliance and financial processes.
• Experience with cashbook processing and bank reconciliations will be advantageous.
• Proficiency in Microsoft Excel and Microsoft Outlook.
• Experience within the Travel and Tourism industry will be advantageous.
• Experience working with Tourplan will be advantageous.
• Strong data capturing and administrative skills.
• Excellent attention to detail and numerical accuracy.
• Ability to investigate discrepancies and resolve invoice and payment variances.
• Ability to work independently and as part of a team in a fast-paced environment.
• Strong organisational and time-management skills, with the ability to meet strict deadlines.
• Professional and reliable with strong written and verbal communication skills.
• Ability to manage multiple tasks and changing priorities.
• Willingness to work extended hours when required by the demands of the Travel Industry.

Key Responsibilities:

• Accurately process supplier invoices, overhead invoices, credit notes and cheques in Tourplan.
• Verify invoice dates, invoice numbers, values and supporting documentation before processing.
• Ensure supplier tax invoices comply with VAT requirements.
• Allocate expenses accurately to the correct General Ledger (GL) accounts.
• Ensure descriptions of services are captured consistently and accurately.
• Investigate invoice discrepancies, service-line variances, credit notes and refunds.
• Process supplier payments, including bulk and single cheque payments, accurately and timeously.
• Verify payment dates and values against bank statements.
• Identify missed payments and ensure they are included in the payment schedule for the next payment run.
• Process and reconcile cashbook transactions on a weekly basis.
• Ensure cashbook transactions are accurately allocated to the correct overhead expense accounts.
• Perform regular bank reconciliations and investigate discrepancies.
• Monitor the voucher list, track open vouchers and follow up on outstanding invoices.
• Capture refunds relating to pending or cancelled services accurately.
• Prepare weekly forex transaction payment schedules, ensuring invoices are compliant and all required supporting documentation is obtained.
• Obtain relationship letters where required and ensure proof of payment is sent to the relevant parties.
• Prepare and submit accurate weekly financial reports, including the status of term suppliers and outstanding voucher lists.
• Meet deadlines for invoice processing, payments, reconciliations and weekly reporting.
• Maintain accurate financial records and supporting documentation.
• Communicate professionally with suppliers, clients, management and internal teams.
• Attend team meetings and assist with ad hoc financial and administrative projects as required.
• Attend relevant industry events, trade shows and networking opportunities when required.
• Maintain a high level of professionalism, accuracy and reliability within a fast-paced Travel and Tourism environment.

Creditors Controller / Creditors Clerk Cape Town Central (Observatory to Epping), South Africa - Western Cape, ZA