Creditors Administrator - Head Office

Bidvest Protea Coin; Centurion; On-site; ZAR 180,000 - 260,000; Full time

Job summary

Bidvest Protea Coin is seeking a diligent Accounts Payable/creditors administrator to manage invoice matching, reconciliations and timely payments from Centurion branches and suppliers. The role requires processing statements, preparing payment packs and resolving supplier inquiries with precision.

You will handle high-volume data entry in SAP/Accounting systems, maintain strong internal controls, and collaborate with finance teams to ensure accurate cash flow reporting.

Qualifications

• Grade 12 or equivalent qualification.
• Completed tertiary certificate or diploma in accounting/finance/bookkeeping is essential.
• Minimum 2 years as a creditors/accounts payable administrator is essential.
• MS Office and above average excel skills essential.
• Excellent English written & verbal communication skills.
• Understanding of the South African VAT legislation.
• Understanding general financial and internal control procedures for creditors.
• Ability to perform high volume data capturing on SAP/Accounting package.
• Understanding general accounting principles and accounts payable function.
• Ability to perform large and complicated creditors reconciliations using Excel.
• Strong interpersonal skills, flexibility and customer service orientation.
• Be deadline driven and able to work efficiently under pressure.
• Clean disciplinary, criminal and credit record.
• Overtime may be required.
• Own reliable transport is essential.

Responsibilities

• Obtain all statements and relevant creditors documentation from branches and suppliers.
• Match, check and process all invoices to ensure accurate and timely payment of all suppliers.
• Monthly reconciliation of all allocated supplier accounts.
• Preparation and submission of payment packs on or before the deadline.
• Preparation of schedules and reconciliations in respect of cash flow and accruals.
• Follow up of all external and internal queries, including all unpaid amounts.
• Follow up of outstanding purchase orders.
• Send remittance advices to suppliers in time and resolve outstanding items on the age analysis and creditors reconciliations.
• General Office Administration.
• Adhoc financial duties and tasks assigned.

Skills

Interpersonal skills

Deadline-driven

Customer service orientation

English communication

Attention to detail

Education

Grade 12

Accounting/Finance Diploma

Diploma in bookkeeping

Tools

SAP/Accounting package

MS Office

Excel

Job description

The suitable candidate’s main responsibilities and duties include, but not limited to, the following:

• Obtain all statements and relevant creditors documentation from branches and suppliers;
• Match, check and process all invoices to ensure accurate and timely payment of all suppliers;
• Monthly reconciliation of all allocated supplier accounts;
• Preparation and submission of payment packs on or before the deadline;
• Preparation of schedules and reconciliations in respect of cash flow and accruals;
• Follow up of all external and internal queries, including all unpaid amounts;
• Follow up of outstanding purchase orders;
• Send remittance advices to suppliers in time and resolve outstanding items on the age analysis and creditors reconciliations;
• General Office Administration;
• Adhoc financial duties and tasks assigned;

Preferred qualifications/attributes/skills:

• Grade 12 or equivalent qualification.
• Completed tertiary certificate or diploma in accounting/finance/bookkeeping is essential.
• Minimum 2 years as a creditors/accounts payable administrator is essential;
• MS Office and above average excel skills essential;
• Excellent English written & verbal communication skills;
• Understanding of the South African Vat legislation;
• Understanding general financial and specifically creditors internal control procedures;
• Ability to perform high volume, accurate data capturing on SAP/Accounting package;
• Understanding of general accounting principles and in particular accounts payable function;
• Ability to perform large and complicated creditors reconciliations using Excel;
• Have strong interpersonal skills, flexibility and customer service orientation;
• Be deadline driven and able to work efficiently under pressure;
• Clean disciplinary, criminal and credit record;
• Required to work Overtime from time to time;
• Own reliable transport is essential