Bookkeeper / Admin Support

PRO Personnel Employment Agency; Rustenburg; On-site; ZAR 180,000 - 260,000; Full time

Job summary

PRO Personnel Employment Agency is seeking a detail-oriented Bookkeeper for our Rustenburg-based operations. You will handle day-to-day bookkeeping, invoicing, and cash reconciliations, while supporting store managers and head office finance teams.

The role requires 3–5 years of experience, Grade 12, and solid knowledge of bookkeeping software. You will liaise with staff and customers, maintaining accuracy and timely reporting in a busy environment.

Qualifications

• Grade 12/Matric essential; bookkeeping cert/diploma advantageous.
• 3–5 years bookkeeping/administration experience.
• Proficient in bookkeeping/accounting software.
• Strong numerical, reconciliation, and record-keeping skills.
• High accuracy and attention to detail.
• Ability to work independently and manage workload to meet deadlines.
• Good verbal and written communication with Head Office, store staff and customers.
• Valid Code B or EB driver's license.

Responsibilities

• Process day-to-day bookkeeping functions, including debtors, creditors, petty cash, and banking transactions.
• Capture and reconcile daily cash-ups, EFT, and card payments against system records.
• Prepare and process supplier invoices and payments for approval in line with company procedure.
• Manage the debtor's book: statements, and following up on outstanding accounts and collections.
• Maintain accurate and organized filing of hire contracts, deposits, credit applications, insurance, and compliance documentation.
• Assist with month-end reconciliations and reporting, submitted timeously to the Head of Finance - Company Owned Stores.
• Liaise with Head Office finance and accounts teams to ensure accurate and timely submission of required reports.
• Provide general administrative support to the Store Manager, including HR administration, leave records, and ordering of stationery/consumables.
• Maintain the petty cash float and store asset register.
• Assist customers with basic account-related queries when required.
• Ensure strict adherence to company policies, procedures, and internal financial controls.

Skills

Attention to detail

Numerical accuracy

Time management

Communication

Independence

Education

Grade 12 / Matric

Bookkeeping certificate/diploma (advantageous)

Tools

Bookkeeping software

Accounting software

Job description

MINIMUM REQUIREMENTS

• Grade 12 / Matric certificate (essential); a bookkeeping certificate/diploma is advantageous.
• Minimum 3-5 years' bookkeeping/administration experience.
• Proficiency in bookkeeping/accounting software.
• Strong numerical, reconciliation, and record-keeping skills.
• High level of accuracy and attention to detail.
• Ability to work independently, prioritise, and manage own workload to meet deadlines.
• Good verbal and written communication skills, able to liaise confidently with Head Office, store staff and customers.
• Valid Code B or EB driver's license

KEY RESPONSIBILITIES

• Process day-to-day bookkeeping functions, including debtors, creditors, petty cash, and banking transactions.
• Capture and reconcile daily cash-ups, EFT, and card payments against system records.
• Prepare and process supplier invoices and payments for approval in line with company procedure.
• Manage the debtor's book: statements, and following up on outstanding accounts and collections.
• Maintain accurate and organized filing of hire contracts, deposits, credit applications, insurance, and compliance documentation.
• Assist with month-end reconciliations and reporting, submitted timeously to the Head of Finance - Company Owned Stores.
• Liaise with Head Office finance and accounts teams to ensure accurate and timely submission of required reports.
• Provide general administrative support to the Store Manager, including HR administration, leave records, and ordering of stationery/consumables.
• Maintain the petty cash float and store asset register.
• Assist customers with basic account-related queries when required.
• Ensure strict adherence to company policies, procedures, and internal financial controls.