Creditors Clerk

Bluespec Holdings; Gauteng; On-site; ZAR 180,000 - 320,000; Full time

Job summary

Bluespec Holdings in Gauteng is seeking a meticulous accounts payable professional to manage supplier relations, monitor payments and ensure accurate reconciliations. The role emphasizes efficient cash control, correct VAT data handling, and timely creditor processing to support budget adherence.

You will work with procurement and verifications teams to optimize Dreamtec-related postings, improve portal usage, and resolve supplier queries swiftly, maintaining accurate aging and 60-day clean-up

Responsibilities

• Manage supplier relationships and prioritize payments according to urgency
• Reconcile supplier items and ensure VAT information accuracy
• Ensure bank balances align with agreed targets through cash control
• Process creditor payments accurately and on time, capture discounts per SLA
• Perform month-end procedures and ensure service provider reconciliations meet deadlines
• Support Dreamtec verifications and related postings with timely communications

Job description

Manage and control costs to achieve/exceed budget:

• Assist with maintaining relationships with existing and potential suppliers to the Business – e.g. prioritizing supplier payment according to urgency, manage queries and reconciling items accurately and efficiently.
• Assist procurement with maintaining correct service provider information e.g. communicating on correctness of VAT information.
• Ensure bank balances are corrected to agreed-upon levels through cash control:
• Ensure creditors payments are done timeously and accurately and that all discounts are taken in accordance with SLA's and Rate adjustments.

Establish internal controls to deliver efficient processes and systems:

• Month end procedure.
• Ensure all service provider recons and payments meet month end deadlines.

Creditors Recons:

• Review banking details and ensure all new suppliers are loaded on the bank as beneficiaries ,follow up on all pending beneficiaries to avoid payment delays.
• Ensure payment remittances are sent out as soon as payment has been processed and account related queries are timeously resolved and communicated back to the supplier.
• Ensure outstanding items on the creditors recons are minimal and within the accepted parameters.
• Ensure creditors department clear creditors recon items timeously (within 60 days)once the clean-up is complete.
• Ensure creditors ageing is within accepted parameters (no more than 5% or Older than 60 days once the clean-up is completed)
• Assist in ensuring all Dreamtec issues are communicated ,monitored and resolved accurately and timeously.

Management of Dreamtec and verifications relationship:

• Assist in ensuring posting to SP accounts and better usage of the SP portal to make the creditors recon process optimally efficient.
• Assist procurement in driving portal usage to reach targets - liaising closely with suppliers to achieve this.
• Obtain monthly report from procurement for new suppliers loaded on the portal.
• Communicate with debtors and verifications team to ensure additional costs are timeously billed and cases posted.
• Put processes in place to identify and communicate inefficiencies/errors/weaknesses in the flow-through from Dreamtec to management.