Debtors Clerk

Bluespec Holdings; Gauteng; On-site; ZAR 240,000 - 360,000; Full time

Job summary

Bluespec Holdings in Gauteng is seeking an experienced accounts receivable professional to manage debtors, optimise cash flows, and ensure timely postings across all channels.

The role requires meeting monthly targets, reconciling accounts, and collaborating with departments to resolve queries and maintain governance. You will work with Acumatica and SOLUMED to streamline daily tasks and reporting.

Responsibilities

• Adhere to monthly targets set by management.
• Ensure collections targets are met monthly and debtors ageing is within accepted parameters including stages.
• Ensure Bordereaux statements are accurate as well as clients paying per invoice are sent timeously.
• Ensure outstanding items on the debtors recon are minimal.
• Optimize cash flows and stages.
• Liaise with all departments to ensure timeous postings.
• Ensure salesforce are captured accurately and timeously.
• Provide weekly cash flow projections billing.
• Analyze discrepancies and queries, ensure it is resolved every month end.
• Notify accounts payables of any debit adjustments with valid reasons why.
• Escalate queries clearly to relevant departments and ensure that they are finished before every month end.
• Safety updated on industry and legislative changes.
• Ensure high quality and collection procedure that comply legally.
• Ensure all team members follow accounting principles.

Skills

Debtors aging analysis

Cash flow forecasting

Monthly target achievement

Billing and reconciliations

Tools

Acumatica

SOLUMED

Job description

Key Performance Area:

• Adhere to monthly targets set by management.
• Ensure collections targets are met monthly and debtors ageing is within accepted parameters including stages.
• Ensure Bordereaux statements are accurate as well as clients paying per invoice are sent timeously.
• Ensure outstanding items on the debtors recon are minimal.
• Optimize cash flows and stages.
• Liaise with all departments to ensure timeous postings.
• Ensure salesforce are captured accurately and timeously.
• Provide weekly cash flow projections billing.

Manage and Control costs to achieve exceed budgets

• Ensure hat credit notes and losses are minimized and all journals are updated.
• Analyze discrepancies and queries, ensure it is resolved every month end.
• Notify accounts payables of any debit adjustments with valid reasons why.

Query Escalations

• Escalate queries clearly to relevant departments and ensure that they are finished before every month end.

Ensure internal and group governance and compliance standards are met at all times.

• Safety updated on industry and legislative changes.
• Ensure high quality and collection procedure that comply legally.
• Ensure all team members follow accounting principles.

Maintain Dreamtec Relationship

• Liaise with dedicated employed within EMR-G-MED errors.

Debtors Process

Daily Tasks

• Pull age analysis
• Ensure all allocations are done
• Submit daily
• Update recon
• Update ACUMATICA AND SOLUMED
• Follow up on payments 3 working days after submissions.
• Analyze queries and finalize within 7 days
• Assist Accounts Payables with queries

Pre-Month End

• Ensure all recons are up too date with feedback for pre-month end analysis
• Finalize all queries on the account
• Follow up on all promised payments still not paid
• Analyze all access cases 60 days and older and give it special attention

Mid-Month End

• Ensure all recons are up to date with all feedback for pre-month end analysis.
• Finalize all queries on the account and escalated all unresolved queries.
• Follow up on all promised payments still not paid.
• Analyze stage analysis and age analysis
• Analyze all cases 30 days and other and give it special attention.

Month End

• Ensure all allocations are done.
• Ensure all queries are finalized.
• Follow daily tasks process