Debtors Manager

Express Employment Professionals Vaal Triangle; Johannesburg; On-site; ZAR 240,000 - 360,000; Full time

Job summary

Express Employment Professionals Vaal Triangle is seeking a Finance professional to manage the debtors function. The role focuses on achieving debtor day targets for private and tender accounts, minimising aged debt and delivering accurate weekly and monthly collections forecasts.

You will escalate collection risks, ensure compliance with credit terms, maintain debtor files, and drive ERP improvements. Build strong relationships with customers and lead payment reviews.

Responsibilities

• Achieve debtors day targets on private and tender accounts; minimise aged debt
• Deliver accurate weekly and monthly collections forecasts
• Escalate collection risks proactively
• Drive customer payment term compliance
• Maintain complete debtor files and ensure documentation is retained
• Ensure credit limits, terms and approvals comply with policy
• Monitor payment cycles and resolve delays
• Lead tender account reconciliations and issue resolution
• Build relationships with key customers and lead payment review meetings
• Produce aged debt reports and cash collection forecasts
• Drive automation and ERP improvements in debtors processes
• Standardise processes and participate in business projects as required

Job description

Key Responsibilities

• Achieve debtors day targets on both private and tender - Minimise aged debt
• Deliver accurate weekly and monthly collections forecasts
• Escalate collection risks proactively
• Drive customer payment term compliance
• Maintain complete debtor files
• Ensure credit limits, terms and approvals comply with policy
• Maintain customer master data integrity
• Ensure all supporting documentation is electronically retained
• Ensure supporting documents such as PODs are submitted timeously
• Visit tender customers regularly and develop strong relationships
• Oversee tender account reconciliations and issue resolution
• Monitor payment cycles and proactively resolve payment delays
• Ensure monthly Delivery Uploads and Transaction Uploads to RSA Pharma databases are completed accurately and on time
• Ensure compliance with all pharmaceutical governance requirements
• Lead investigation and resolution of pricing, shortages, returns, rebates and deduction claims
• Reduce aged unresolved claims
• Perform root-cause analysis and implement controls for prevention of controllable claims issues
• Ensure credit insurance compliance
• Submit required reporting accurately and on time
• Monitor insured limits and escalates exposures
• Build relationships with key customers
• Lead payment review meetings
• Resolve disputes quickly
• Generate aged debt reports
• Create cash collection forecasts
• Develop claims dashboards and clearing
• Perform account reconciliations
• Report on credit exposure and KPI metrics
• Manage, coach and develop the debtors team
• Standardise and document all processes and develop policies as required
• Drive automation and ERP improvements
• Participate in other general projects and analysis as required by the business