Creditors Clerk

ZealHR; Wes-Kaap; On-site; ZAR 201,000 - 301,000; Full time

Job summary

Zeal HR (Pty) Ltd in Bellville seeks a diligent Creditor Clerk to manage the full accounts payable function, including processing supplier invoices, reconciliations and payments with high numerical accuracy.

The candidate should have Grade 12, a finance-related diploma/degree is advantageous, 3–5 years of creditor clerk experience, proficiency in Excel and Sage Pastel, and strong English/Afrikaans communication. Immediate availability is advantageous.

Qualifications

• Grade 12 (Matric) with Mathematics and/or Accounting.
• Diploma or degree in Finance, Accounting, or Bookkeeping preferred.
• 3–5 years' experience in a Creditors Clerk or Accounts Payable role.
• Experience with supplier reconciliations and payment processing.
• Sage Pastel experience advantageous.
• Proficiency in Microsoft Excel and Outlook.
• Strong numerical and analytical abilities.
• Excellent attention to detail and accuracy.

Responsibilities

• Process supplier invoices accurately and timeously.
• Match invoices to supporting documentation and supplier statements.
• Reconcile creditor accounts and investigate discrepancies.
• Assist with the preparation and processing of supplier payments.
• Ensure payments are made within agreed payment terms.
• Maintain accurate supplier records and filing systems.
• Liaise with suppliers and internal departments regarding account queries.
• Generate and process purchase orders.
• Follow up on outstanding orders and invoices.
• Match purchase orders to supplier invoices.
• Ensure purchase orders are approved and processed correctly.
• Communicate with suppliers regarding orders and deliveries.
• Process petty cash transactions and company card expenses.
• Reconcile monthly transactions against supporting documentation.
• Ensure accurate capturing and allocation of expenses.
• Maintain supplier records and documentation.
• Monitor outstanding invoices and payment due dates.
• Assist with supplier account management and reporting.
• Assist with month-end procedures and reporting.
• Provide administrative support to the Finance and Administration departments.
• Maintain accurate records, procedures, and filing systems.
• Assist with additional administrative duties as required.

Skills

Numerical skills

Attention to detail

Organizational skills

Time-management

Communication (English & Afrikaans)

Teamwork

Independent work

Education

Matric (Grade 12) with Mathematics and/or Accounting

Diploma or Degree in Finance/Accounting/Bookkeeping

Tools

Sage Pastel

Excel

Outlook

Job description

Service Level Agreement (SLA) Template

__________________________________________________________________________________________________________________________

Zeal HR (Pty) Ltd

Creditors Clerk

Our client is seeking an experienced and detail-oriented Creditor Clerk to join their finance team in Bellville. The successful candidate will be responsible for the full accounts payable function, ensuring accurate processing of supplier invoices, reconciliations, payments, and related administrative duties. This position requires a highly organized individual with strong numerical skills, excellent attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

Accounts Payable Administration

• Process supplier invoices accurately and timeously.
• Match invoices to supporting documentation and supplier statements.
• Reconcile creditor accounts and investigate discrepancies.
• Assist with the preparation and processing of supplier payments.
• Ensure payments are made within agreed payment terms.
• Maintain accurate supplier records and filing systems.
• Liaise with suppliers and internal departments regarding account queries.

Purchase Order Administration

• Generate and process purchase orders.
• Follow up on outstanding orders and invoices.
• Match purchase orders to supplier invoices.
• Ensure purchase orders are approved and processed correctly.
• Communicate with suppliers regarding orders and deliveries.

Cash and Expense Administration

• Process petty cash transactions and company card expenses.
• Reconcile monthly transactions against supporting documentation.
• Ensure accurate capturing and allocation of expenses.

Supplier Administration

• Maintain supplier records and documentation.
• Monitor outstanding invoices and payment due dates.
• Assist with supplier account management and reporting.

General Administration

• Assist with month-end procedures and reporting.
• Provide administrative support to the Finance and Administration departments.
• Maintain accurate records, procedures, and filing systems.
• Assist with additional administrative duties as required.

__________________________________________________________________________________________________________________________

Minimum Requirements

• Grade 12 (Matric) with Mathematics and/or Accounting.
• A Diploma or Degree in Finance, Accounting, or Bookkeeping will be advantageous.
• Minimum of 3 to 5 years' experience in a Creditors Clerk or Accounts Payable role.
• Proven experience with supplier reconciliations and payment processing.
• Sage Pastel experience will be advantageous.
• Strong proficiency in Microsoft Office, particularly Excel and Outlook.
• Excellent numerical and analytical skills.
• Strong attention to detail and accuracy.
• Good planning, organizational, and time-management skills.
• Ability to prioritize tasks and meet deadlines.
• Strong communication skills in both English and Afrikaans.
• Ability to work independently and within a team environment.
• Reliable and responsible
• Professional with a high level of integrity
• Strong attention to detail
• Proactive and solution-driven
• Well-organized and deadline-focused
• Positive attitude and willingness to support the team
• Own reliable transport preferred.
• Immediate availability will be advantageous.

Zeal HR (Pty) Ltd [e-mail] www.zealhr.co.za Registration No: 2016 / 370236 / 07 Directors: C. Greeff