Creditors and Debtors Clerk

K-SL Student Hotel; Polokwane; On-site; ZAR 180,000 - 300,000; Full time

Job summary

A leading company seeks a Creditors and Debtors Clerk to manage accounts payable and receivable functions. Responsibilities include processing invoices, maintaining ledgers, and ensuring compliance with financial policies. Candidates should have a background in finance or accounting and strong organizational skills.

Benefits

Competitive salary

Qualifications

• Minimum of 3-5 years of experience in accounts payable and accounts receivable roles.
• Experience in a group company environment or managing multiple entities preferred.

Responsibilities

• Process supplier invoices and maintain accurate creditors ledger.
• Generate and issue customer invoices, monitor payments.
• Perform monthly reconciliations for creditors and debtors accounts.

Skills

Attention to detail

Organizational skills

Communication skills

Time management

Education

Certificate, Diploma or degree in Accounting, Finance, or a related field

Certification in bookkeeping or financial administration

Tools

Financial software

ERP systems (e.g. Xero, Zoho Books)

Microsoft Excel

Job description

Job Purpose
The Creditors and Debtors Clerk is responsible for managing the accounts payable (creditors) and accounts receivable (debtors) functions for a group of related companies. This role ensures timely and accurate processing of transactions, reconciliation of accounts, and compliance with financial policies and procedures.

Key Responsibilities
Accounts Payable (Creditors) Management
• Process supplier invoices, ensuring accuracy and proper authorization.
• Match invoices to purchase orders and delivery notes.
• Maintain an up-to-date and accurate creditors ledger.
• Prepare requisitions for payments to suppliers, ensuring adherence to agreed payment terms.
• Reconcile supplier statements and resolve discrepancies.
• Monitor outstanding invoices and follow up on payment approvals.
• Maintain strong relationships with suppliers and handle queries promptly.
• Ensure compliance with company policies and tax regulations (e.g., VAT compliance).

Accounts Receivable (Debtors) Management
• Generate and issue customer invoices accurately and on time.
• Maintain an up-to-date and accurate debtors ledger.
• Monitor and follow up on outstanding customer payments, reducing overdue balances.
• Reconcile customer accounts and resolve discrepancies.
• Prepare and distribute monthly statements to customers.
• Liaise with internal departments to resolve customer billing disputes.
• Escalate problematic accounts to management for further action.

Reconciliation & Reporting
• Perform monthly reconciliations for both creditors and debtors accounts.
• Prepare reports on outstanding balances, aging analysis, and payment trends.
• Assist in month-end and year-end closing processes.
• Support audit processes by providing required documentation and explanations.

General Finance & Administration
• Maintain accurate financial records and filing systems.
• Assist with cash flow forecasting by providing data on expected payments and receipts.
• Support the finance team with ad hoc duties as required.
• Ensure adherence to internal controls and financial policies.

Qualifications & Experience
Education & Certifications
• Certificate, Diploma or degree in Accounting, Finance, or a related field.
• Certification in bookkeeping or financial administration is advantageous.

Experience
• Minimum of 3–5 years of experience in accounts payable and accounts receivable roles.
• Experience in a group company environment or managing multiple entities is preferred.
• Proficiency in financial software and ERP systems (e.g. Xero, Zoho Books or similar).

Key Skills & Competencies
• Strong understanding of accounts payable and accounts receivable processes.
• Excellent attention to detail and numerical accuracy.
• Strong organizational and time management skills.
• Effective communication and interpersonal skills.
• Ability to handle supplier and customer queries professionally.
• Proficiency in Microsoft Excel and financial reporting tools.
• Ability to work independently and as part of a team in a fast-paced environment.

Benefits & Perks
• Competitive salary

How to Apply
Interested candidates should submit their CV and a cover letter to:
[e-mail].

Please use the following email address when sending your application:
Creditors and Debtors Clerk– Ref. 03/2025

Only shortlisted candidates will be contacted.