Cosec Administrator

Humankind; Gauteng; Presencial; ZAR 670.000 - 737.000; Tempo integral

Resumo da vaga

Humankind seeks a Company Secretarial Administrator (3-Month Contract) to support governance, board administration and executive functions in Fourways, Johannesburg. You will prepare board packs, maintain records, and coordinate EXCO/MANCO meetings with discretion and high attention to detail.

The role requires strong English communication, MS Office proficiency and the ability to handle confidential matters in a fast-paced corporate environment. Start ASAP.

Qualificações

• Polished, executive-level professional with governance knowledge.
• Excellent minute-taking and governance documentation skills.
• Strong English written and verbal communication.
• Proven board/EXCO/MANCO support experience.
• Proficiency with Word, Excel, PowerPoint.
• Ability to handle confidential information.

Responsabilidades

• Support governance across Group and subsidiaries.
• Prepare board packs, resolutions, reports and docs.
• Maintain statutory records and governance filing systems.
• Assist administration of local and international secretarial portfolios.
• Record and track board decisions and actions.

Conhecimentos

Executive presence

Attention to detail

Stakeholder management

Time management

Discretion

Formação

Matric or higher

Law/Governance/Company Sec qualification

LLB/CIS or partial CIS

Ferramentas

MS Office

Descrição da vaga

Company Secretarial Administrator – Executive & Board Support

3-Month Contract | Potential for Extension
Location: Fourways, Johannesburg
Salary: R60 000 per month
Contract Duration: 3 Months, with potential for extension
Start Date: ASAP

About the Opportunity

An established corporate organisation based in Fourways is seeking an experienced, polished and highly organised Company Secretarial Administrator to support its corporate governance, board administration and executive functions.
This position requires a proactive professional with sound company secretarial knowledge, excellent minute-taking skills and the ability to engage confidently with directors, executive management and senior stakeholders.
The successful candidate will be comfortable working in a demanding, fast-paced corporate environment where accuracy, discretion, professionalism and the ability to manage competing priorities are essential.

Key Responsibilities

Company Secretarial & Governance Support

• Assist the Company Secretarial function with governance administration across the Group and its subsidiaries.
• Prepare, collate and distribute board packs, resolutions, reports and supporting documentation.
• Maintain statutory records, governance documentation and organised electronic filing systems.
• Assist with the administration of local and international company secretarial portfolios.
• Support the accurate recording and tracking of board decisions, resolutions and outstanding actions.
• Liaise with internal and external stakeholders on company secretarial matters.

Board, EXCO & MANCO Administration

• Coordinate Board, Executive Committee (EXCO), Management Committee (MANCO) and other governance-related meetings.
• Prepare meeting agendas, documentation and relevant correspondence.
• Attend meetings and produce accurate, detailed and professionally presented minutes.
• Transcribe dictaphone recordings and meeting discussions where required.
• Maintain action registers and follow up on outstanding deliverables.
• Ensure meeting records and confidential documentation are appropriately maintained.

Executive & Meeting Coordination

• Provide high-level administrative assistance to the Company Secretarial function and senior executives.
• Manage meeting schedules, invitations, boardroom bookings and logistical arrangements.
• Coordinate larger executive and board meetings, including venue preparation and facilities for up to 40 attendees.
• Facilitate communication and meeting arrangements with local and international stakeholders.
• Handle sensitive information and executive correspondence with the highest level of confidentiality.

Qualifications & Experience

• Senior Certificate (Matric) or higher qualification.
• Relevant qualification in Law, Corporate Governance, Business Administration or Company Secretarial Practice advantageous.
• LLB, admission as an Attorney, CIS/CGISA qualification or partially completed CIS studies will be highly regarded.
• Proven experience in company secretarial administration, board governance support or a comparable senior corporate support role.
• Demonstrated experience preparing professional minutes for Board, EXCO, MANCO or senior committee meetings.
• Sound understanding of corporate governance processes, board procedures and statutory recordkeeping.
• Strong document preparation, collation, proofreading and administration skills.
• Excellent written and verbal English communication skills.
• Proficiency in Microsoft Office, particularly Word, Outlook, Excel and PowerPoint.
• Experience with meeting recordings, dictation and transcription.
• Previous exposure to a large corporate group, listed company or multi-entity environment will be advantageous.
• Immediate or short-notice availability preferred.

Personal Attributes

The ideal candidate will demonstrate:

• Executive-level professionalism: Polished, confident and credible when engaging with senior leadership.
• Exceptional attention to detail: Meticulous in preparing governance documentation and formal meeting minutes.
• Energy and initiative: Proactive, resourceful and able to work independently.
• Strong organisational skills: Capable of managing multiple deadlines and complex administrative requirements.
• Discretion and sound judgement: Maintains strict confidentiality and handles sensitive matters appropriately.
• Adaptability and resilience: Performs effectively under pressure while maintaining high standards of work.

Contract Opportunity

This is an initial three-month contract at R60 000 per month, with the possibility of extension depending on business requirements.