Conveyancing Secretary

Dante Personnel Recruitment (Pty) Ltd; Cape Town; On-site; ZAR 180,000 - 260,000; Full time

Job summary

Nedbank Bonds in Cape Town is seeking an experienced Conveyancing Secretary to support Nedbank bond registrations, transfers, and related duties. The role requires at least 5 years in conveyancing, strong MS Office skills, and familiarity with Lexis Convey, Lotus Notes, E4 and Windeed.

You will manage files, perform FICA compliance, and ensure accuracy and deadlines. The successful candidate will work independently, handle multiple tasks, and contribute to efficient conveyancing practice across

Qualifications

• Matric essential, with a Legal secretary / paralegal / conveyancing qualification advantageous
• Minimum of at least 5 years Conveyancing experience
• Full working knowledge of all MS packages
• Experience on the Nedbank Home Loans bank system is essential
• In-depth knowledge of conveyancing software/systems such as: Lexis Convey, Lotus Notes, E4 (portal based) and Windeed
• Attending to Nedbank bond registrations including commercial bonds and notarial bonds which will include (amongst other things), drawing of documents, checking of all security documents and dispatching documents to clients
• Attending to all property transfers which will include opening of files, drafting of transfer documents, obtaining SARS receipts, and rates clearance certificates from municipalities and deliveries
• Attending to bond cancellations
• Knowledge of and experience in transfers and ancillary deeds registry transactions essential
• Preparing files accurately and according to specifications
• Administering and organizing conveyancing practice in general, including Nedbank bond and transfer practice
• Attending to finances of all conveyancing matters
• Conducting property, person and company searches
• Running and administrating own portfolioFICA administration, following up to ensure the FICA requirements are complete
• Ensure the filing system is kept up to date (hard copy and electronic)
• Attention to detail & Quality focused
• Ability to multi-task & have good organizational skills
• Ability to work independently and meet strict deadlines
• Solid and stable conveyancing secretarial experience required
• Ability to work under pressure

Responsibilities

• Attending to Nedbank bond registrations including commercial bonds and notarial bonds which will include (amongst other things), drawing of documents, checking of all security documents and dispatching documents to clients
• Attending to all property transfers which will include opening of files, drafting of transfer documents, obtaining SARS receipts, and rates clearance certificates from municipalities and deliveries
• Attending to bond cancellations
• Knowledge of and experience in transfers and ancillary deeds registry transactions essential
• Preparing files accurately and according to specifications
• Administering and organizing conveyancing practice in general, including Nedbank bond and transfer practice
• Attending to finances of all conveyancing matters
• Conducting property, person and company searches
• Running and administrating own portfolioFICA administration, following up to ensure the FICA requirements are complete
• Ensure the filing system is kept up to date (hard copy and electronic)
• Attention to detail & Quality focused
• Ability to multi-task & have good organizational skills
• Ability to work independently and meet strict deadlines
• Solid and stable conveyancing secretarial experience required
• Ability to work under pressure

Skills

Conveyancing experience

MS Office

Attention to detail

Organizational skills

Multitasking

Under pressure

Independent worker

FICA knowledge

Education

Matric with conveyancing qualification

Tools

Lexis Convey

Lotus Notes

E4

Windeed

Nedbank system

Job description

CONVEYANCING SECRETARY - CAPE TOWN

NEDBANK BONDS

MARKET RELATED SALARY, BASED ON EXPERIENCE

Minimum requirements:

• Matric Essential, with a Legal secretary / paralegal / conveyancing qualification advantageous
• Minimum of at least 5 years Conveyancing experience
• Full working knowledge of all MS packages
• Experience on the Nedbank Home Loans bank system is essential
• In-depth knowledge of conveyancing software/systems such as: Lexis Convey, Lotus Notes, E4 (portal based) and Windeed
• Attending to Nedbank bond registrations including commercial bonds and notarial bonds which will include (amongst other things), drawing of documents, checking of all security documents and dispatching documents to clients
• Attending to all property transfers which will include opening of files, drafting of transfer documents, obtaining SARS receipts, and rates clearance certificates from municipalities and deliveries
• Attending to bond cancellations
• Knowledge of and experience in transfers and ancillary deeds registry transactions essential
• Preparing files accurately and according to specifications
• Administering and organizing conveyancing practice in general, including Nedbank bond and transfer practice
• Attending to finances of all conveyancing matters
• Conducting property, person and company searches
• Running and administrating own portfolioFICA administration, following up to ensure the FICA requirements are complete
• Ensure the filing system is kept up to date (hard copy and electronic)
• Attention to detail & Quality focused
• Ability to multi-task & have good organizational skills
• Ability to work independently and meet strict deadlines
• Solid and stable conveyancing secretarial experience required
• Ability to work under pressure