Project Documentation & Handover Coordinator

Exceed Human Resource Consultants; Stellenbosch; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Exceed Human Resource Consultants is seeking an Administrative/Project Administrator to manage and maintain project documentation for property handovers and erf transfers. You will coordinate courier documents and municipal electrical connection applications, ensuring accuracy and timely handling.

The role requires strong organisational skills, excellent communication, and the ability to manage multiple tasks independently while supporting a project team.

Qualifications

• Previous experience in an administrative or project administration role is advantageous.
• Strong organisational and administrative skills are essential.
• Excellent attention to detail and accuracy when handling documentation.
• Good written and verbal communication skills are required.
• Proficient in Microsoft Office and general computer applications.
• Ability to manage multiple tasks and meet deadlines.
• Strong document management and filing skills.
• Professional and confident when communicating with attorneys, property owners, and other stakeholders.
• Ability to work independently while supporting a wider project team.

Responsibilities

• Manage and maintain project documentation, including erf transfer documents, property handover documents, building draw forms, and building certificates.
• Coordinate the preparation and collection of courier documents, including NHBRC and transfer documentation.
• Ensure all project building documentation is accurate, complete, and kept up to date.
• Coordinate applications for municipal electrical connections in Paarl.
• Prepare and issue standard communications to attorneys, property owners, and HOA/MHOA managing agents regarding property registrations and handovers.
• Prepare and issue handover documentation upon completion and handover of properties.
• Provide general administrative and project support to ensure the smooth running of project activities.

Skills

Admin experience

Organisational skills

Attention to detail

Written and verbal communication

Microsoft Office

Task management

Document management

Independent work

Tools

MS Office

Job description

Exceed Human Resource Consultants is seeking an Administrative/Project Administrator to manage and maintain project documentation for property handovers and erf transfers. You will coordinate courier documents and municipal electrical connection applications, ensuring accuracy and timely handling.

The role requires strong organisational skills, excellent communication, and the ability to manage multiple tasks independently while supporting a project team.