Company Secretarial Administrator

Baker Tilly Greenwoods; Cape Town; On-site; ZAR 360,000 - 520,000; Full time

Job summary

Baker Tilly Greenwoods is seeking a dedicated CoSec professional to provide statutory secretarial services for local and international clients. You will assist the HOD in maintaining company records, drafting filings, and liaising with authorities across complex structures.

The role requires a 3-year Company Secretary Diploma and around 3 years’ related experience in a company secretarial environment, with strong MS Office and electronic secretarial tools.

Qualifications

• A relevant 3 Year Company Secretary Diploma, or similar qualification from a recognised tertiary institution will be advantageous.
• The candidate should ideally have gained at least 3 years’ relevant experience in a company secretarial environment (preferably within an audit / accounting environment).
• Attending to Beneficial Ownership filings (drafting of required documentation and filing with authorities are required).

Responsibilities

• Maintain company statutory records and minute books.
• Maintain electronic database and statutory records.
• Draft and register documentation relating to company, close corporation and trust law.
• Liaise with CIPC, TRP and Master of the High Court regarding registrations.
• Direct reporting and correspondence to clients re registration process.
• Assist with administrative duties, e.g., invoicing and opening client codes.
• Perform in-house administrative functions in the CoSec Department as required.

Skills

Commercial acumen

Attention to detail

Administrative skills

Organisational abilities

English & Afrikaans communication

MS Office

Secretarial software experience

Deadline-driven

Education

3 Year Company Secretary Diploma

Tools

Electronic secretarial/statutory package

Electronic task management system

Job description

The role is required to render a professional company secretarial services to local and international clientele of the firm

Key Roles and Responsibilities:

The role will assist and support the HOD in the CoSec Department with the
following duties:

• Maintain company statutory records and minute books;
• Maintain electronic database and – statutory records;
• Draft and register documentation relating to various simple and complex aspects of Company-, Close Corporation – and Trust laws. Such aspects will include, but not be limited to, changes to company structures, preparation and filing of annual returns, preparation and filing of CIPC Compliance Checklists, preparation of Beneficial Ownerships, changes to directors, – shareholders, – MOI’s and new company registrations; complex group restructurings transactions.
• Liaise with CIPC, TRP and the Master of the High Court with regards to related registrations; and
• Direct reporting and correspondence to clients re the registration process;
• Assisting with administrative duties, ie. Preparing of invoices, opening of client codes for new assignments, etc.
• Performance of inhouse administrative functions in the CoSec Department as required from the HOD from time to time

Educational Qualifications & Experience

• A relevant 3 Year Company Secretary Diploma, or similar qualification from a recognised tertiary institution will be advantageous; and
• The candidate should ideally have gained at least 3 years’ relevant experience in a company secretarial environment (preferably within an audit / accounting environment);
• Attending to Beneficial Ownership filings (drafting of required documentation and filing with authorities are required.

Technical Skills & Behavioural Attributes

• Commercial acumen;
• A sharp sense of accuracy and attention to detail is a pre-requisite;
• Above average administrative skills and organisational abilities;
• Require high performance in a busy and demanding office and industry environment;
• Ability to work independently and think proactively;
• Must be a self-starter who is deadline driven and be able to find solutions to work related matters;
• Ability to prioritize tasks and a driver of results;
• Excellent written and verbal communication skills in both English & Afrikaans;
• Strong ability to work affably with others;
• Must be willing to take instructions and be trained and work together as a team member;
• Take responsibility for own development and contribute to team effectiveness;
• Ensure a cost-effective service to clients and the firm;
• Contribute to an enabling environment for highly engaged employees;
• Intermediate knowledge of MS Office package;
• Experience in an electronic secretarial/statutory package are required;
• Experience in an electronic task management system – will be advantageous; and
• Legal and financial experience / background an advantage.

Alternative:

* All applications will be considered in accordance with Baker Tilly Greenwoods Employment Equity policies and preference will therefore be given to candidates from the respective groups.

BAKER TILLY GREENWOODS CHARTERED ACCOUNTANTS trading as BAKER TILLY GREENWOODS is a member of the global network of Baker Tilly International Ltd., the members of which are separate and independent legal entities.