Junior Company Secretarial Administrator

Zohorecruit; South Africa; Hybrid; ZAR 180,000 - 240,000; Full time

Benefits offered by this job

Provident fund with risk benefits

Annual discretionary bonus

15 days annual leave, increasing to 20

Study support up to R5,000 per year

Hybrid working after probation

Job summary

The Fiduciary Recruitment Group in Claremont, South Africa seeks a Junior Company Secretarial Administrator. You will provide efficient company secretarial support to ensure client entities remain compliant with regulatory requirements while delivering professional, client-focused service.

Responsibilities include UBO declarations, annual returns, maintaining statutory records, and liaising with clients and regulators.

Qualifications

• Matric with 1–2 years as a company secretary assistant/administrator or similar.
• Strong MS Office skills (Excel, Word, Outlook, PowerPoint).
• Exposure to CIPC processes, Annual Returns, UBO submissions or statutory record maintenance is advantageous.

Responsibilities

• Prepare and submit UBO declarations and supporting docs.
• Prepare, review and submit CIPC Annual Returns.
• Monitor deadlines for annual returns and UBOs across client portfolio.
• Follow up with clients for information required for regulatory submissions.
• Maintain statutory registers and client/company records.
• Prepare resolutions, minutes and supporting documentation for meetings.

Skills

Attention to detail

Client-focused

Proactive

Time management

Education

Certificate/Diploma in Company Secretarial Practice or Corporate Governance

Tools

Microsoft Office

Job description

The Fiduciary Recruitment Group | Full time

Junior Company Secretarial Administrator

Claremont, South Africa | Posted on 09/22/2026

Will provide accurate and efficient companysecretarial and administrative support, helping ensure client entities remaincompliant with regulatory requirements while delivering professional,client-focused service.

WHAT YOU'LL BE DOING

• Prepare and submit UltimateBeneficial Ownership (UBO) declarations and supporting documentation.
• Prepare, review and submit CIPCAnnual Returns.
• Monitor annual return and UBOdeadlines across a client portfolio.
• Follow up with clients forinformation required for regulatory submissions.
• Maintain accurate compliance,submission and statutory records.
• Maintain statutory registers andcompany information.
• Prepare resolutions, minutes andsupporting documentation for board, shareholder and annual general meetings.
• Liaise with clients, CIPC andinternal stakeholders.
• Manage confidential client andcompany information.
• Maintain workflow trackers andelectronic filing systems.Collate supporting documentationand assist with departmental projects and routine follow-ups.

Requirements

WHAT WE'RE LOOKING FOR

• Matric + 1–2 years' experience as acompany secretary assistant / administrator or similar.
• Alternatively relevant course suchas certificate, diploma, tertiary qualification in Company Secretarial Practiceor Corporate Governance or related
• An ideal opportunity for someone whomeets the above requirements at the start of their career who is eager to learnand develop.
• Strong Microsoft Office skills,particularly Excel, Word, Outlook and PowerPoint.
• Exposure to CIPC processes, AnnualReturns, UBO submissions or statutory record maintenance would be advantageous.
• Excellent attention to detail and astrong commitment to quality.
• Able to plan, prioritize andperform effectively under pressure and against deadlines.
• Client-focused, service-orientedand proactive.
• A strong sense of drive, integrityand care when handling confidential information.

WHAT YOU CAN EXPECT

• Fixed monthly total cost tocompany.
• Provident fund with risk benefitsand a savings component.
• Annual discretionaryperformance-based bonus and incentive, linked to individual, team andorganizational performance.
• 15 days' annual leave per year,increasing to 20 days after 5 years of service.
• Approximately two weeks'December/January closure, plus one additional free annual leave day.
• Study support of up to R5,000 peryear and 8 days' study leave, subject to a work-back agreement.
• Office-based onboarding andtraining during probation, with hybrid working potentially available thereafterbased on operational requirements, performance and management approval.