Community Programs Admin & Ops Specialist — Flexible Hours

Placements24; Soweto; On-site; ZAR 180,000 - 240,000; Full time

Benefits offered by this job

Competitive contract rate

Community impact

Flexible working hours

Team environment

Job summary

Placements24 is seeking an organized Administrative Operations Specialist for our Soweto program in Gauteng. You will manage day-to-day office operations, coordinate schedules, handle communications, and maintain essential records to support program delivery and stakeholder engagement.

The ideal candidate demonstrates strong organizational skills, attention to detail, and the ability to work independently or as part of a team within a dynamic NGO environment in Soweto.

Qualifications

• Proven experience in an administrative or office support role.
• Excellent organizational and time-management skills with attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Strong written and verbal communication skills.

Responsibilities

• Manage and maintain the organization's office operations to ensure smooth administrative workflow.
• Handle incoming and outgoing correspondence via email, phone, and general inquiries.
• Organize and schedule meetings, appointments, and program-related events.
• Maintain databases, contact lists, and filing systems.
• Prepare and distribute meeting agendas, minutes, and action items.
• Manage office supplies, equipment, and inventory.
• Provide administrative support to program staff and management.
• Assist with basic financial administration, including processing invoices.
• Coordinate communication with program participants, volunteers, and partners.
• Ensure compliance with organizational policies and procedures.

Skills

Microsoft Office Suite

Google Workspace

Organizational skills

Communication skills

Education

Administrative qualification

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

Placements24 is seeking an organized Administrative Operations Specialist for our Soweto program in Gauteng. You will manage day-to-day office operations, coordinate schedules, handle communications, and maintain essential records to support program delivery and stakeholder engagement.

The ideal candidate demonstrates strong organizational skills, attention to detail, and the ability to work independently or as part of a team within a dynamic NGO environment in Soweto.