Commercial Operations & Documentation Coordinator

Shellrecruitment; Durban; On-site; ZAR 180,000 - 300,000; Full time

Job summary

A newly established group of companies is seeking an organised, detail-focused administrator to manage client and supplier documentation and support the day-to-day operations of its Cleaning Services division.

Coordinate the administrative and operational backbone of our client so that quotations, orders, suppliers, client documentation, service delivery and reporting remain controlled as the division grows.

Qualifications

• Matric essential.
• Minimum 3 years' commercial administration/operations coordination experience preferred.
• Experience supporting quotations, POs, suppliers, client orders and operational reporting.
• Strong Excel and document-control capability.
• Experience in cleaning, facilities, consumables, distribution or service operations advantageous.
• Strong coordination, follow-through and deadline management.

Responsibilities

• Coordinate client and supplier documentation, quotations, purchase orders and service records.
• Maintain the Commercial Master Dashboard and operational trackers.
• Support order processing, scheduling and handover between sales, suppliers and operations.
• Maintain supplier records, pricing files and supporting commercial documentation.
• Coordinate invoice-support documentation and assist with debtor follow-up.
• Track client requests, service issues and outstanding actions.
• Prepare weekly operational and commercial reports.
• Maintain filing, contract records and document-control standards.
• Support stock/supply coordination where applicable.

Skills

Organised

Detail-oriented

Coordination

Deadline management

Excel

Document control

Education

Matric

Business Administration, Operations, Supply Chain, Finance or related qualification advantageous

Tools

Excel

Job description

A newly established group of companies is seeking an organised, detail-focused administrator to manage client and supplier documentation and support the day-to-day operations of its Cleaning Services division.

Coordinate the administrative and operational backbone of our client so that quotations, orders, suppliers, client documentation, service delivery and reporting remain controlled as the division grows.