Commercial Maintenance Admin & Site Inspector

ULC; Gqeberha; On-site; ZAR 240,000 - 300,000; Full time

Job summary

Trafalgar Port Elizabeth seeks a proactive Commercial Maintenance Administrator/Inspector to join the Commercial Division. You will log maintenance calls, coordinate with contractors, and keep reports up to date.

Regular inspections, sign-offs, and price guidance for deposits are required as part of daily operations. Key duties include client liaison, monthly summaries, maintenance scheduling, and updating the Preferred Contractors List.

Qualifications

• Excellent written and verbal communication.
• Ability to manage time effectively and meet deadlines.
• Strong organizational skills and attention to detail.
• Valid driver's license and own vehicle required.

Responsibilities

• Log maintenance calls and requests daily and track progress.
• Coordinate with maintenance contractors to schedule work.
• Follow up on job completion times and finalize jobs in the system.
• Conduct site inspections and meet contractors as needed.
• Liaise with clients, Portfolio Managers and Personal Assistants.
• Send outstanding job lists to Portfolio Managers and PAs monthly.
• Meet with clients to discuss maintenance issues when required.
• Maintain the Preferred Contractors List and assist with quotations.
• Schedule weekly inspections and diarize appointments.
• Record inspections, obtain lessee sign-off, and photograph snags.
• Archive reports, manage quotes, and advise on pricing for deposits.
• Manage bookings, work orders, sign-offs and payment approvals.
• Maintain Unibase maintenance module and Qdocs indexing.

Skills

Effective communication

Time management

Working under pressure

Organizational skills

Attention to detail

Teamwork

Adaptability to change

Driver's license / own vehicle

Job description

Trafalgar Port Elizabeth seeks a proactive Commercial Maintenance Administrator/Inspector to join the Commercial Division. You will log maintenance calls, coordinate with contractors, and keep reports up to date.

Regular inspections, sign-offs, and price guidance for deposits are required as part of daily operations. Key duties include client liaison, monthly summaries, maintenance scheduling, and updating the Preferred Contractors List.