Cold Store Administrator - Night Shift

Ellahi Consulting; Wes-Kaap; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Ellahi Consulting is seeking a detail-oriented Cold Store Administrator to support night-shift operations in a seafood distribution environment at Montague Gardens, Cape Town.

You will maintain attendance, manage records, coordinate timesheets, handle procurement, and liaise across departments; SAP B1/ERP exposure is advantageous, with emphasis on accuracy, reliability and team collaboration.

Qualifications

• Matric required.
• Strong Excel skills.
• Report writing skills.
• ERP and SAP B1 familiarity advantageous.
• Minimum 3 years in a warehouse or similar environment.
• 3–5 years administrative experience.

Responsibilities

• Maintain daily attendance registers for all shifts.
• Manage day-to-day employee records and MHE driver licences (physical and digital).
• Coordinate weekly timesheets, scan and submit to HR.
• Service provider management – scheduling, OHS compliance checks, booking in, allocation to work areas, ensuring POs are issued before work commences.
• Assist with obtaining service provider quotations and creating Purchase Orders on SAP.
• Maintain filing system for service provider data.
• Procurement of stock from internal and external suppliers.
• Act as liaison between Cold Store, Logistics, HR, Payroll, Trading and other departments.
• Documentation control for internal processes, stock, MHE and local deliveries.
• Check completion and accuracy, scan daily local delivery notes against load sheets.
• Maintain maintenance files for all equipment.
• Prepare regular operational reports.

Skills

Strong Excel

Report writing

Communication skills

Problem solving

Education

Matric

Tools

ERP (SAP B1)

Job description

Position : Cold Store Administrator (Night Shift) in the Seafood Industry

Location : Montague Gardens – Cape Town

Reports to : Cold Store Manager

Company Info : Import, export and distribution of seafood products worldwide

Working Hours : Monday to Friday, 17:00 – 02:00 (Night Shift) – Hours may fluctuate based on operational

Requirements : Weekend work / overtime may be required.

Contract Type : Permanent (6 months probation)

Position Overview

We are seeking a detail-orientated and reliable Cold Store Administrator to support our Cold Store operations on night shift. You will provide clerical support to the Cold Store Manager, coordinate daily administrative functions and stand in for Admin Operations Clerks when required.

Qualifications & Skills

• Matric
• Computer literate – Strong Excel essential
• Report writing skills
• ERP and SAP B1 advantageous

Experience

• Minimum 3 years in a Warehouse or similar environment
• 3 – 5 years administrative experience

Requirements

• Vibrant, hardworking, loyal go-getter and team player
• Excellent written and verbal communication and interpersonal skills
• Honesty, integrity and reliability
• Strong attention to detail
• Problem-solving and critical thinking – able to think on your feet in a fast-paced environment
• Sound judgment and decision-making ability
• Urgency, results-orientated and self-motivated – able to work with little supervision
• Willingness to learn
• Strong ability to multitask, work under pressure, meet deadlines and prioritise
• Good time management and organisational skills
• Flexibility regarding work demands
• Own transport preferred
• Willing to work Night Shift 17:00 – 02:00

Key Responsibilities

• Maintain daily attendance registers for all shifts
• Manage day-to-day employee records and MHE driver licences (physical and digital)
• Coordinate weekly timesheets, scan and submit to HR
• Service provider management – scheduling, OHS compliance checks, booking in, allocation to work areas, ensuring POs are issued before work commences
• Assist with obtaining service provider quotations and creating Purchase Orders on SAP
• Maintain filing system for service provider data
• Chep pallet control and reconciliations
• Order office stationery and supplies
• Assist with updating office policies and SOPs
• Procurement of stock from internal and external suppliers
• Act as liaison between Cold Store, Logistics, HR, Payroll, Trading and other departments
• Documentation control for internal processes, stock, MHE and local deliveries
• Check completion and accuracy, scan daily local delivery notes against load sheets
• Maintain maintenance files for all equipment
• Prepare regular operational reports