Cashbook Controller

Red Ember Recruitment (PTY) Ltd; Kraaifontein; On-site; ZAR 300,000 - 420,000; Full time

Job summary

Red Ember Recruitment (PTY) Ltd is seeking a seasoned Cashbook Specialist in the Western Cape to manage cashbooks, reconcile bank accounts and oversee payments for a fast-moving consumer goods environment.

The role requires a BCom or equivalent, at least 5 years of cash-book experience, excellent Excel skills, and strong reconciliation expertise under tight deadlines.

Qualifications

• BCom degree or equivalent qualification.
• Minimum 5 years' cash-book experience.
• FMCG experience.
• Excellent Excel skills required.
• Strong reconciliation experience and attention to detail.

Responsibilities

• Capture and maintain all bank and cashbook transactions accurately and timeously.
• Process daily receipts, payments, EFTs, bank charges and inter-account transfers.
• Allocate receipts and payments to the correct general ledger accounts.
• Maintain appropriate supporting documentation.
• Perform daily, weekly and monthly bank reconciliations.
• Complete petty cash and loan account reconciliations.
• Investigate and resolve discrepancies and unreconciled items.
• Follow up outstanding deposits, payments and unidentified transactions.
• Maintain accurate records of reconciling items.
• Prepare bank-related journals where required.
• Prepare payment schedules for approval.
• Verify supporting documentation before payments are processed.
• Process supplier payments accurately and within agreed deadlines.
• Administer turnover rental calculations and payments.
• Manage company invoicing.
• Complete required Stats-SA documentation.
• Prepare cash-flow reports and bank-balance summaries.
• Support month-end and year-end financial close.
• Provide cashbook information for management reporting and audit requirements.
• Adhere to financial policies and internal controls.
• Maintain appropriate segregation of duties.
• Ensure banking documentation is complete and accurately filed.
• Maintain confidentiality of financial information.
• Liaise with banks regarding queries and account administration.
• Work closely with Accounts Payable, Accounts Receivable, Payroll and Finance.
• Respond promptly to internal payment and banking queries.

Skills

Advanced Excel

Attention to detail

Communication skills

Organisational skills

Education

BCom degree

Job description

Key Responsibilities

Cashbook Management

• Capture and maintain all bank and cashbook transactions accurately and timeously.
• Process daily receipts, payments, EFTs, bank charges and inter-account transfers.
• Allocate receipts and payments to the correct general ledger accounts.
• Maintain appropriate supporting documentation.

Bank Reconciliations

• Perform daily, weekly and monthly bank reconciliations.
• Complete petty cash and loan account reconciliations.
• Investigate and resolve discrepancies and unreconciled items.
• Follow up outstanding deposits, payments and unidentified transactions.
• Maintain accurate records of reconciling items.
• Prepare bank-related journals where required.

Payments Administration

• Prepare payment schedules for approval.
• Verify supporting documentation before payments are processed.
• Process supplier payments accurately and within agreed deadlines.
• Administer turnover rental calculations and payments.
• Manage company invoicing.
• Complete required Stats-SA documentation.

Financial Reporting

• Prepare cash-flow reports and bank-balance summaries.
• Support month-end and year-end financial close.
• Provide cashbook information for management reporting and audit requirements.

Controls & Compliance

• Adhere to financial policies and internal controls.
• Maintain appropriate segregation of duties.
• Ensure banking documentation is complete and accurately filed.
• Maintain confidentiality of financial information.

Stakeholder Management

• Liaise with banks regarding queries and account administration.
• Work closely with Accounts Payable, Accounts Receivable, Payroll and Finance.
• Respond promptly to internal payment and banking queries.

Requirements

• BCom degree, diploma or equivalent qualification.
• Minimum 5 years' cash-book experience.
• FMCG experience.
• Advanced Excel skills – non-negotiable.
• Excellent communication skills.
• Strong reconciliation experience.
• High level of accuracy and attention to detail.
• Ability to work with high volumes, pressure and strict deadlines.

Competencies

• Strong organisational skills.
• Structured and methodical approach.
• Strong attention to detail.
• Results-driven.
• Strong interpersonal and communication skills.
• Self-starter with initiative.
• Adaptable, energetic and confident.
• Strong ability to follow procedures and maintain controls.