Cashbook Administrator

Objective Personnel; Midrand; On-site; ZAR 360,000 - 480,000; Full time

Job summary

Objective Personnel invites applications for a Finance/Accounting Administrator role in Midrand. The successful candidate will manage cashbooks, bank transactions, and CFC accounts, handling foreign currency and SARB reporting where applicable.

The role requires strong numerical skills, Excel proficiency, and the ability to meet deadlines while maintaining confidentiality and accuracy.

Qualifications

• Matric/Senior Certificate required.
• Diploma or certificate in Accounting, Finance, Bookkeeping, or related field.
• Additional accounting qualifications are advantageous.

Responsibilities

• Cashbook management and processing of bank transactions.
• Maintain cashbooks for multiple bank accounts, incl. local currency and CFC accounts.
• Record receipts, payments, transfers, foreign currency transactions.
• Allocate transactions to ledgers and cost centres.
• Maintain and reconcile CFC accounts; monitor foreign currency balances.
• Perform daily, weekly, monthly bank reconciliations.
• Process EFTs and foreign currency payments; ensure timely payments.
• Generate cash flow and reconciliation reports; assist with month/year-end reporting.
• Ensure compliance with SARB reporting requirements and internal controls.

Skills

Numerical and analytical skills

Excel proficiency

Bank reconciliations

Foreign currency handling

CFC accounts experience

SARB reporting awareness

Communication and interpersonal skills

Attention to detail

Time management

Education

Matric / Senior Certificate

Diploma or certificate in Accounting/Finance/Bookkeeping

Additional accounting qualifications advantageous

Tools

Microsoft Great Plains / Dynamics

Job description

Qualification

• Matric / Senior Certificate
• Diploma or Certificate in Accounting, Finance, Bookkeeping, or a related field.
• Additional accounting qualifications will be advantageous.

Requirements

• Valid drivers license
• 2-3 years' experience in a cashbook, bookkeeping, or finance administration role.
• Experience with bank reconciliations and payment processing.
• Experience working with CFC accounts, foreign currency transactions, and exchange rate reconciliations will be advantageous.
• Familiarity with South African Reserve Bank (SARB) reporting requirements will be advantageous.
• Experience with Microsoft Great Plains / Dynamics will be advantageous
• Strong numerical and analytical skills.
• High level of accuracy and attention to detail.
• Understanding of foreign currency transactions, exchange rates, and bank charges.
• Familiarity with SARB reporting processes relating to foreign currency transactions and CFC accounts.
• Proficiency in Microsoft Excel and accounting software.
• Good organizational and time-management skills.
• Ability to work under pressure and meet deadlines.
• Strong communication and interpersonal skills.
• Integrity and confidentiality when handling financial information.

Duties

• Cashbook Management
• Capture and process all bank transactions accurately and timeously.
• Maintain cashbooks for multiple bank accounts, including local currency and CFC accounts.
• Record receipts, payments, transfers, foreign currency purchases and sales, and other banking transactions.
• Ensure all transactions are correctly allocated to the relevant ledger accounts and cost centres.
• CFC Account Administration
• Maintain and reconcile Customer Foreign Currency (CFC) accounts in accordance with company procedures and banking requirements.
• Capture foreign currency receipts and payments accurately, including exchange rates, bank charges, commissions, and related fees.
• Monitor CFC account balances and ensure foreign currency transactions are supported by appropriate documentation.
• Liaise with banks, customers, suppliers, and internal departments to resolve CFC account queries.
• Assist with SARB-related reporting requirements by ensuring foreign currency transactions are accurately captured, supported, and available for reporting purposes.
• Assist with foreign exchange documentation, including payment confirmations, receipts, and supporting schedules.
• Track and report foreign currency movements, gains, losses, and outstanding items for management review.
• Bank Reconciliations
• Perform daily, weekly, and monthly bank reconciliations for local and foreign currency bank accounts.
• Investigate and resolve discrepancies between bank statements and accounting records.
• Follow up on outstanding items, unreconciled transactions, and foreign currency variances.
• Payment Processing
• Process electronic funds transfers (EFTs) and foreign currency payments.
• Verify supporting documentation before payment processing.
• Ensure payments are made within agreed timelines and in line with approved banking mandates.
• Reporting
• Generate daily and monthly cash flow reports.
• Prepare reconciliation reports and submit them to management.
• Report on foreign currency balances, exchange rate differences, and CFC account activity.
• Assist with month-end and year-end financial reporting processes.
• Compliance and Controls
• Maintain proper financial records and supporting documentation.
• Ensure compliance with company policies, accounting procedures, banking requirements, and exchange control processes where applicable.
• Maintain familiarity with South African Reserve Bank (SARB) reporting requirements relating to CFC accounts and foreign currency transactions.
• Assist with internal and external audits by providing required documentation.
• Adhere to financial controls and risk management procedures.
• General Administration
• Maintain accurate filing systems for banking, CFC, and financial records.
• Liaise with banks and internal departments regarding queries.
• Assist the finance team with ad hoc accounting and administrative duties.