Cape Town Admin Assistant: Onboarding & Records

Crew Life at Sea Ltd.; Cape Town; On-site; ZAR 120,000 - 180,000; Full time

Job summary

Crew Life at Sea Ltd. in Cape Town is seeking an entry-level Admin Assistant to support the management team with documentation, records, and onboarding. The role is office-based and requires strong organizational and communication skills to handle confidential information. You will assist recruiters and maintain meticulous records throughout recruitment and onboarding processes, ensuring smooth operations for the team.

Qualifications

• High school diploma or equivalent.
• Office administration qualification or proven experience is essential.
• Excellent organizational and time-management skills.
• Meticulous attention to detail and ability to multitask.
• Strong communication and ability to handle confidential information.

Responsibilities

• Provide administrative support to management and document collection.
• Maintain accurate records and databases, ensuring information is up-to-date.
• Handle incoming/outgoing communication via emails and phone.
• Maintain confidentiality and discretion with sensitive information.
• Gather and organize documentation from new candidates.
• Facilitate onboarding process for new candidates and ensure compliance.
• Monitor recruiting progress and provide updates to recruiters.
• Maintain meticulous records of information across recruitment and onboarding processes.
• Assist recruiters with administrative tasks related to candidate management.
• Support recruitment team with various tasks as needed.

Skills

Organizational skills

Time management

Attention to detail

Multitasking

Communication skills

Discretion/confidentiality

Fast learner

Education

High school diploma or equivalent

Office administration qualification

Proven administrative experience

Tools

MS Office

Spreadsheets/Data entry

Job description

Crew Life at Sea Ltd. in Cape Town is seeking an entry-level Admin Assistant to support the management team with documentation, records, and onboarding. The role is office-based and requires strong organizational and communication skills to handle confidential information. You will assist recruiters and maintain meticulous records throughout recruitment and onboarding processes, ensuring smooth operations for the team.