Executive PA to CEO | Calendar, Travel & Communications

Crew Life at Sea Ltd.; Cape Town; On-site; ZAR 240,000 - 360,000; Full time

Job summary

Crew Life at Sea Ltd. in Cape Town is seeking a proactive Personal Assistant to support the CEO with calendar management, travel arrangements, and correspondence.

You will coordinate meetings, prepare reports, handle confidential information, and liaise with partners and clients while maintaining a high level of professionalism. Experience in recruitment or hospitality is a plus; proficiency in MS Office or Google Workspace is required.

Qualifications

• Proven experience as Personal/Executive Assistant or similar role.
• Excellent organizational and time-management abilities.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office and/or Google Workspace.
• Ability to multitask, prioritize, and work under pressure.
• High level of professionalism, reliability, and confidentiality.
• Social media knowledge is advantageous.
• Recruitment or hospitality experience is beneficial.

Responsibilities

• Manage the CEO's calendar, appointments, and complex travel arrangements
• Screen and respond to emails, calls, and correspondence in a timely manner
• Coordinate meetings, prepare agendas, and record minutes when required
• Assist with recruitment coordination, interview scheduling, and candidate communication
• Handle sensitive and confidential information with absolute discretion
• Support social media scheduling and assist with basic content coordination
• Prepare reports, presentations, and professional business documents
• Liaise effectively with partners, clients, and internal team members
• Perform general administrative and ad hoc duties as required

Skills

Organization

Time management

Communication

Microsoft Office

Google Workspace

Tools

Microsoft Office

Google Workspace

Job description

Crew Life at Sea Ltd. in Cape Town is seeking a proactive Personal Assistant to support the CEO with calendar management, travel arrangements, and correspondence.

You will coordinate meetings, prepare reports, handle confidential information, and liaise with partners and clients while maintaining a high level of professionalism. Experience in recruitment or hospitality is a plus; proficiency in MS Office or Google Workspace is required.