BUYER ASSISTANT

Work Africa; East London; On-site; ZAR 180,000 - 300,000; Full time

Job summary

Work Africa in East London is hiring a Buyer Assistant to support order administration and supplier coordination in a fast-paced retail environment.

You will manage Open-to-Buy, capture product and order details, check deliveries, and assist with supplier samples and promotional campaigns. Strong Excel, communication skills, and the ability to adapt are essential; a matric and a valid driver’s license are required.

Qualifications

• Matric required.
• 2+ years of experience in a similar role or retail environment.
• Valid Driver’s Licence – essential (you will occasionally collect/drop off Buyers at the airport).
• Fashion Design or related administrative qualification would be an advantage.
• Advanced Microsoft Excel skills with strong data capturing.
• Excellent communication skills.
• Ability to work well in a fast-paced environment and adapt quickly to changing priorities.

Responsibilities

• Order Administration: Update OTB sheets, capture/manage product and order information, check orders/details for accuracy, manage swing tags, Kimble requirements and courier arrangements.
• Reporting: Follow up on outstanding orders; prepare pricing and competitor reports; assist Buyers with reports such as best/worst sellers and promotional products.
• Deliveries & Quality: Check deliveries against orders; check product quality against approved samples.
• Sample Management: Follow up with suppliers regarding samples; keep samples organized and archived; prepare samples for reviews and promotions; record outcomes; assist with promotional samples.
• Store Support: Respond to store and customer queries; provide timely feedback to relevant team members.

Skills

Advanced Excel

Communication

Attention to detail

Time management

Driver’s Licence

Education

Matric

Fashion Design qualification (advantage)

Tools

Microsoft Excel

Job description

BUYER ASSISTANT / EAST LONDON

Minimum Requirements

• Matric
• At least 2 years’ experience in a similar role or retail environment
• Valid Driver’s Licence – essential (you will occasionally collect/drop off Buyers at the airport)
• Fashion Design or related administrative qualification would be an advantage
• Advanced Microsoft Excel skills, with strong data capturing
• Excellent communication skills
• Ability to work well in a fast-paced environment, and adapt quickly to changing priorities

Key Responsibilities

Order Administration

• Update Open-to-Buy (OTB) sheets and keep Buyers informed; Capture and manage product and order information; Check orders and product details for accuracy; Manage swing tags, Kimble requirements and courier arrangements

Reporting

• Follow up on outstanding orders; Prepare pricing and competitor reports; Assist Buyers with reports such as best/worst sellers and promotional products

Deliveries & Quality

• Check deliveries against Buyers’ orders; Check product quality against approved samples

Sample Management

• Follow up with suppliers regarding samples; Keep samples organised and properly archived; Prepare samples for Buyer reviews and promotions; Record review outcomes; Assist with promotional sample management and ensure products are used correctly

Store Support

• Respond to store and customer queries
• Provide timely feedback to the relevant team members

Salary – Market related

Undertakings – Criminal & Credit Checks