Bookkeeper/ Administrator

Thorburn Security Solutions (Pty) Ltd; Durban; On-site; ZAR 201,000 - 290,000; Full time

Job summary

Tsebo Catering Solutions in Durban is seeking an Administrator to support catering operations and the Catering Manager. You will maintain accurate records, handle financial controls, and assist with stock takes and audits, ensuring compliant unit operations.

The role requires strong communication, organisational skills and proficiency with Word/Excel; knowledge of D365 is preferred, and a food background is essential for daily tasks.

Qualifications

• Degree or diploma/certificate relevant to administration
• Industry knowledge advantageous for catering/Facilities mgmt
• Experience in a similar administrative role is an advantage
• Food-related background is essential for the unit context

Responsibilities

• Assist Catering Manager with monthly Client Account
• Maintain financial control systems and records
• Report stock consumption fluctuations to the Catering Manager
• Assist with monthly stock checks and audits
• Consolidate costings for meals and functions and monitor GP
• Process invoices and manage local debtor transactions
• Use Word and Excel and other standard software
• Balance accounting and trading figures by Friday after stock takes
• Conduct unit spot checks and cash reconciliations
• Prepare and file financial documentation for Regional Office and unit wide

Skills

Communication skills

Computer literate

Organising and planning

Interpersonal skills

Team Player

Customer service

D365 knowledge

Excel skills

Numerical & analytical

Education

Relevant Degree/Diploma/Certificate

Industry knowledge advantageous

Experience in similar role

Food background essential

Tools

D365

Job description

Tsebo Catering Solutions is recruiting an Administrator to support catering operations in Durban. The role provides admin support to the Catering Manager, keeps accurate records, and helps ensure smooth, compliant unit operations.

As a leading African Integrated Workplace Management Solutions Provider, Tsebo Solutions Group offers clientsreduced costs, risk and complexitiestogether withincreased quality, efficiency and productivity. We specialise inCatering,Facilities Management,Cleaning and Hygiene,Pest Control,Protection,Energy,Procurement,Workspace Design,Engineering, Remote Camps, and more. Developing our people– the heart of Tsebo – is the foundation of our purpose. The result is a knowledgeable workforce that is in touch with every nuance of our clients’ needs. DOWNLOAD OUR ONE-PAGER to find out more about who we are in a nutshell.

Duties & Responsibilities

• Assist Catering Manager with monthly Client Account
• Comprehensive maintenance of all financial control systems
• Report any fluctuations on stock consumption reports to the Catering Manager
• Assist Catering Manager with once a month surprise Audit Stock Check
• Liaise with all Catering Managers, consolidating all costings for meals and functions and GP monitoring
• Assist with stock takes. Ensure all invoices received for processing
• Computer literate – use of various computer programs ie Word and Excel.
• Innovative, and use own initiative
• Must be able to assist with functions, if the need is there
• Compile weekly summary of Profit and Loss for the unit.
• Compile all bookkeeping returns required by Regional Office and the unit as per the times stipulated.
• Ensure all bookkeeping returns and trading analysis figures are balanced by Friday after stock takes.
• Conduct spot checks in unit with Control Sheets vs POS vs Cash Received
• Conduct Cash Checks in unit, balancing to PRS Cash on Hand
• Administer and manage all Local Debtor transactions and payments
• Accurate filing of account and financial records.
• Submit the relevant accurate financial documentation when needed
• Compliance with approved capex procedures.
• Assisting in budget processes.

Skills and Competencies

• Communication skills (verbal and written)
• Computer literate
• Organising and planning skills
• Interpersonal skills
• Team Player
• Strong client and Customer service skills
• Proficiency in D365 is preferred
• Strong excel skills
• Numerical and Analytical skills.

Qualifications

• Relevant Degree/Diploma or Certificate
• Knowledge of industry advantageous
• Experience in a similar position is an advantage
• Food Background essential