Bookkeeper/ Administrator

Tsebo Solutions Group; Durban; On-site; ZAR 180,000 - 280,000; Full time

Job summary

Tsebo Solutions Group seeks a financially adept administrator to support the Catering Manager in Durban. The role covers maintaining financial control systems, handling client accounts, and monitoring GP across meals and functions.

You will compile weekly P&L summaries, assist with stock takes and ensure invoices are processed promptly, balancing accounts and preparing required reports for the regional office.

Qualifications

• Communication skills (verbal and written).
• Computer literate; experience with Word and Excel.
• Organising and planning skills.
• Interpersonal skills.
• Team player.
• Strong client and customer service skills.
• Proficiency in D365 is preferred.
• Strong Excel skills.
• Numerical and analytical skills.

Responsibilities

• Assist Catering Manager with monthly Client Account.
• Comprehensive maintenance of all financial control systems.
• Report fluctuations on stock consumption reports to the Catering Manager.
• Assist with a monthly surprise Audit Stock Check.
• Liaise with Catering Managers; consolidate costings for meals and functions and GP monitoring.
• Compile weekly Profit and Loss summary for the unit.
• Compile bookkeeping returns required by Regional Office and unit.

Skills

Communication

Computer literate

Organising & planning

Interpersonal skills

Team player

Customer service

Numerical & analytical skills

Education

Relevant Degree/Diploma or Certificate

Tools

D365

Excel

Job description

• Assist Catering Manager with monthly Client Account
• Comprehensive maintenance of all financial control systems
• Report any fluctuations on stock consumption reports to the Catering Manager
• Assist Catering Manager with once a month surprise Audit Stock Check
• Liaise with all Catering Managers, consolidating all costings for meals and functions and GP monitoring
• Assist with stock takes. Ensure all invoices received for processing
• Computer literate – use of various computer programs ie Word and Excel.
• Innovative, and use own initiative
• Must be able to assist with functions, if the need is there
• Compile weekly summary of Profit and Loss for the unit.
• Compile all bookkeeping returns required by Regional Office and the unit as per the times stipulated.
• Ensure all bookkeeping returns and trading analysis figures are balanced by Friday after stock takes.
• Conduct spot checks in unit with Control Sheets vs POS vs Cash Received
• Conduct Cash Checks in unit, balancing to PRS Cash on Hand
• Administer and manage all Local Debtor transactions and payments
• Accurate filing of account and financial records.
• Submit the relevant accurate financial documentation when needed
• Compliance with approved capex procedures.
• Assisting in budget processes.

Duties & Responsibilities

• Assist Catering Manager with monthly Client Account
• Comprehensive maintenance of all financial control systems
• Report any fluctuations on stock consumption reports to the Catering Manager
• Assist Catering Manager with once a month surprise Audit Stock Check
• Liaise with all Catering Managers, consolidating all costings for meals and functions and GP monitoring
• Assist with stock takes. Ensure all invoices received for processing
• Computer literate – use of various computer programs ie Word and Excel.
• Innovative, and use own initiative
• Must be able to assist with functions, if the need is there
• Compile weekly summary of Profit and Loss for the unit.
• Compile all bookkeeping returns required by Regional Office and the unit as per the times stipulated.
• Ensure all bookkeeping returns and trading analysis figures are balanced by Friday after stock takes.
• Conduct spot checks in unit with Control Sheets vs POS vs Cash Received
• Conduct Cash Checks in unit, balancing to PRS Cash on Hand
• Administer and manage all Local Debtor transactions and payments
• Accurate filing of account and financial records.
• Submit the relevant accurate financial documentation when needed
• Compliance with approved capex procedures.
• Assisting in budget processes.

Skills and Competencies

• Communication skills (verbal and written)
• Computer literate
• Organising and planning skills
• Interpersonal skills
• Team Player
• Strong client and Customer service skills
• Proficiency in D365 is preferred
• Strong excel skills
• Numerical and Analytical skills.

Qualifications

• Relevant Degree/Diploma or Certificate
• Knowledge of industry advantageous
• Experience in a similar position is an advantage
• Food Background essential