Bids Administrator

Njiloconsulting; Johannesburg; On-site; ZAR 180,000 - 220,000; Full time

Job summary

Njilo is seeking a detail oriented Administrative Coordinator to manage tender submissions in a fast-paced environment in Johannesburg. You will coordinate collection of tender documents, ensure compliance, track status and communicate with internal and external stakeholders, while maintaining accurate electronic records.

The role requires teamwork, deadline-driven planning and the ability to handle overtime when required.

Qualifications

• Matric and a Diploma in Administration/Office Management or similar.
• Ability to work in a team.
• Time management and the ability to work under pressure and overtime when required.

Responsibilities

• Ensure tender documents are completed and accurate.
• Maintain electronic records of completed documents.
• Search for relevant tenders on various platforms.
• Ensure the bid process is followed.
• Coordinate collection of tender documents and ensure submissions are made on time.
• Organize and schedule meetings.
• Develop/maintain a filing system.
• Provide general administrative support in a timely manner; detail oriented.

Skills

Tender coordination

Documentation management

Time management

Communication skills

Teamwork

Attention to detail

Education

Matric/Grade 12

Diploma in Administration/Office Management

Tools

Microsoft Office

Document control

Job description

LOCATION : JohannesburgDURATION : Permanent

Purpose of the Position

Coordinating and managing the submission of bids, including tasks such as gathering documentation, ensuring compliance, tracking status, and communicating with internal and external stakeholders.

Minimum Requirements

• Grade 12/Matric
• Minimum qualification Diploma in Administration/ Office Management or similar qualification
• Ability to work in a team.
• Proper time management and ability to work under pressure and preparedness to work overtime, when required.
• Able to work and thrive in a high-pressured and fast paced environment.

Core Responsibilities

• Ensure that tender documents are completed and accurate.
• Maintain accurate records electronic copies of completed documents.
• Searching for relevant tenders on various platforms.
• Ensure the bid process is followed.
• Coordinate collection of tender documents and ensure submissions are made on time.
• Organize and schedule meetings.
• Develop/maintain a filing system.
• Provide general administrative support in a timely manner Detail orientated.

Personal Attributes & Skills Requirements:

• Good communication skills (written & verbal), attention to details and good interpersonal relations.
• Ability to meet deadlines.
• Good planning and organizational skills.
• Ability to work collaboratively with cross-functional teams.
• Self-sufficient (work with minimal supervision and direction)
• Positive attitude and ability to work under pressure

Behaviours and Values

• Excellent analytical and problem-solving skills.
• Always maintaining confidentiality
• Strong attention to detail and accuracy.
• Ability to work independently and meet deadlines.
• Self-starter who can plan, organise and take initiative to meet department/job objectives and deadlines independently.
• Strong verbal and written communication skills; and
• Ability to work in a pressured environment

At Njilo we are committed to creating an inclusive and diverse workplace. We strongly encourage individuals with disabilities to apply for our open positions