Bid Office Manager

Belay Talent Solutions; Johannesburg; On-site; ZAR 350,000 - 650,000; Full time

Job summary

Belay Talent Solutions in Johannesburg is seeking a Bid Office Manager to lead the end-to-end bid lifecycle, coordinating technical, sales, finance, legal and executive stakeholders to deliver compliant, on-time tender submissions.

The ideal candidate will have 3+ years in bid/tender management, strong SA tender process knowledge, and advanced MS Office skills, with on-site work and a focus on quality, compliance, and continuous improvement.

Qualifications

• 3+ years' bid, proposal, or tender management experience.
• Relevant tertiary qualification or equivalent experience.
• Experience managing multiple bids under tight deadlines.
• Strong knowledge of South African tender processes, including SCM, SBD forms, CSD, B-BBEE, and tax compliance.
• Advanced MS Office and excellent English communication.

Responsibilities

• Manage bid sourcing, qualification, planning, development, reviews, approvals, submission, and feedback.
• Maintain bid pipelines, calendars, compliance matrices, and submission records.
• Coordinate technical, sales, finance, legal, and executive stakeholders across multiple bids.
• Perform rigorous quality assurance, compliance checks, and document control.
• Ensure tender compliance, including SBD forms, CSD, SARS tax status, B-BBEE, pricing schedules, and supporting documentation.
• Oversee electronic and hard-copy submissions, ensuring all deadlines and requirements are met.
• Maintain content libraries, drive continuous improvement, and report on bid performance and win rates.

Skills

Bid/tender management

Stakeholder management

Attention to detail

English communication

Education

Relevant tertiary qualification

Tools

MS Office

SharePoint

CRM systems

Job description

Bid Office Manager | Johannesburg (On-site)

Multinational ICT company seeks a Bid Office Manager to lead the end-to-end bid lifecycle, from opportunity qualification to final submission. This role is responsible for managing multiple concurrent bids, coordinating cross-functional teams, ensuring compliance and quality standards, and delivering error-free, compliant tender submissions within strict deadlines.

Key Responsibilities:

• Manage bid sourcing, qualification, planning, development, reviews, approvals, submission, and feedback.
• Maintain bid pipelines, calendars, compliance matrices, and submission records.
• Coordinate technical, sales, finance, legal, and executive stakeholders across multiple bids.
• Perform rigorous quality assurance, compliance checks, and document control.
• Ensure tender compliance, including SBD forms, CSD, SARS tax status, B-BBEE, pricing schedules, and supporting documentation.
• Oversee electronic and hard-copy submissions, ensuring all deadlines and requirements are met.
• Maintain content libraries, drive continuous improvement, and report on bid performance and win rates.

Minimum Requirements:

• Relevant tertiary qualification or equivalent experience.
• 3+ years\' bid, proposal, or tender management experience, preferably in ICT or technology services.
• Proven ability to manage multiple bids simultaneously under tight deadlines.
• Strong knowledge of South African tender processes, including SCM, SBD forms, CSD, B-BBEE, and tax compliance.
• Experience conducting bid compliance and quality assurance reviews.
• Advanced MS Office skills and excellent English communication.

Advantageous:

• APMP certification or Shipley training.
• Experience with proposal automation tools, CRM systems, or SharePoint.
• Knowledge of ICT solutions and commercial models.

Key Attributes:

• Thrives under pressure and meets demanding deadlines.
• Highly organised, detail-oriented, and quality-focused.
• Strong stakeholder management and coordination skills.
• Assertive communicator with high levels of ownership, integrity, and accountability.