Bid & Proposal Coordinator

Optimized People; Sandton; On-site; ZAR 260,000 - 380,000; Full time

Job summary

Optimized People seeks an experienced bids administrator to support supplier registrations, tender documents, and expressions of interest for diverse clients including government and international organisations.

You will coordinate sign-offs, source documents, manage bid data, and collaborate with designers to produce timely, high-quality proposals. Proficiency in MS Office and confidentiality are essential.

Qualifications

• APMP Membership advantageous
• 5 years' experience in Pitches
• Relevant Degree, Diploma or Certificate in law, Marketing, Business Development
• Computer literate and proficient in MS Word, Excel, Outlook, PowerPoint and Adobe Pro
• Previous experience developing pitch documents within the legal environment

Responsibilities

• Provide administration support on Supplier Registrations, Tender Documents and Expressions of Interests for a variety of clients
• Arrange for sign-offs by authorised personnel
• Sourcing relevant company documents and formatting project references
• Manage bid data and contribute to bidding statistics and analysis
• Plan and coordinate pursuit and proposal development with contributors and deadlines
• Collaborate with external designer team to influence proposal concepts and designs
• Produce and format final bid documents and ensure timely delivery
• Maintain SharePoint bid library and data integrity
• Monitor bid status and provide weekly reports
• Undertake other administrative tasks as required

Skills

Prioritising and organising

Telephone manners

Verbal and written communication

Interpersonal skills

Structured delivery

Discretion and confidentiality

Follow complex instructions

Tenacity under pressure

Integrity

Dependable

Adaptable

Time management

Analytical thinking

Education

Degree or Diploma in Law/Marketing/Business Development

Tools

MS Word

MS Excel

MS Outlook

PowerPoint

Adobe Pro

Job description

Optimized People seeks an experienced bids administrator to support supplier registrations, tender documents, and expressions of interest for diverse clients including government and international organisations.

You will coordinate sign-offs, source documents, manage bid data, and collaborate with designers to produce timely, high-quality proposals. Proficiency in MS Office and confidentiality are essential.