Senior Bid Coordinator

International SOS; Johannesburg; On-site; ZAR 600,000 - 900,000; Full time

Job summary

International SOS is seeking a Senior Bid Coordinator for the MEA region in Johannesburg to lead bid coordination, proposal development, and submissions. You will work with cross‑functional teams to ensure timely, compliant, and high‑quality tenders and expressions of interest.

The role requires strong MS Word/Excel/PowerPoint skills, 5–7 years in bid coordination, and a proactive, organized approach to stakeholder management and governance.

Qualifications

• Bachelor's Degree in Business Administration, Marketing, Communications, or related field.
• APMP Foundation Certification is advantageous but not essential.
• 5–7 years of experience in bid coordination, tender administration, proposal management, or bid support.
• Experience coordinating complex tender submissions involving multiple stakeholders.
• Strong understanding of bid management processes, tender requirements, compliance reviews, and submission procedures.
• Experience maintaining bid libraries, templates, content repositories, and submission records.

Responsibilities

• Coordinate end-to-end tender and proposal activities across the MEA region.
• Assist the Bid Manager with bid qualification processes and opportunity assessments.
• Coordinate timelines, deliverables, and stakeholder inputs to ensure timely submissions.
• Monitor multiple concurrent bid opportunities and maintain submission schedules.
• Prepare professional, brand‑compliant proposal templates and presentation materials.
• Coordinate proposal reviews, approvals, version control, and final submissions.
• Collaborate with Business Development, Marketing, Finance, Medical Services, Account Management, and operational teams.
• Ensure adherence to tender requirements, governance standards, and company policies.
• Identify potential risks, challenges, or competing priorities and elevate appropriately.
• Contribute to the enhancement of bid management processes and best practices.

Skills

Bid coordination

MS Word

MS Excel

PowerPoint

Stakeholder management

Education

Bachelor's Degree in Business Administration/Marketing/Communications

APMP Foundation Certification

Job description

Company Introduction and Overview

At International SOS, our mission is simple: to protect and save lives. As the world's leading health and security services company, we help organizations safeguard their people wherever they work, travel, or operate.

We are seeking a highly organized and detail-oriented Senior Bid Coordinator to join our MEA team in Johannesburg. This is an exciting opportunity for an experienced bid professional to coordinate high-quality tenders and proposals, collaborate with stakeholders across the region, and contribute directly to business growth.

About the Role

As the Senior Bid Coordinator, you will play a critical role in coordinating the preparation, administration, and submission of high-quality, compliant bids, tenders, proposals, RFIs, RFQs, and Expressions of Interest across the MEA region. Working closely with the Bid Manager and cross-functional stakeholders, you will help ensure that submissions are delivered on time, meet client requirements, and showcase the best of International SOS.

Key Responsibilities

Bid & Tender Coordination

• Support the end-to-end coordination of tender and proposal activities across the MEA region.
• Assist the Bid Manager with bid qualification processes and opportunity assessments.
• Coordinate timelines, deliverables, and stakeholder inputs to ensure timely submissions.
• Monitor multiple concurrent bid opportunities and maintain submission schedules.

Proposal Development & Submission

• Compile, format, update, and maintain bid documentation and proposal content.
• Ensure consistency, accuracy, compliance, and alignment with company standards.
• Prepare professional, brand‑compliant proposal templates and presentation materials.
• Coordinate proposal reviews, approvals, version control, and final submissions.

Stakeholder Management

• Collaborate with Business Development, Marketing, Finance, Medical Services, Account Management, and operational teams.
• Build strong working relationships with both internal and external stakeholders.

Quality, Compliance & Governance

• Ensure adherence to tender requirements, governance standards, and company policies.
• Coordinate clarification requests and maintain accurate submission records.
• Identify potential risks, challenges, or competing priorities and elevate appropriately.

Continuous Improvement

• Contribute to the enhancement of bid management processes and best practices.
• Support knowledge sharing and continuous improvement initiatives within the bid function.

Qualification and Experience Requirements

Qualifications

• Bachelor's Degree in Business Administration, Marketing, Communications, or a related field, or equivalent experience.
• APMP Foundation Certification is advantageous but not essential

Experience

• 5 to 7 years of experience in bid coordination, tender administration, proposal management, or bid support within a structured bid environment.
• Experience coordinating complex tender submissions involving multiple stakeholders.
• Strong understanding of bid management processes, tender requirements, compliance reviews, and submission procedures.
• Experience maintaining bid libraries, templates, content repositories, and submission records.

Technical Skills

• Advanced proficiency in Microsoft Word, Excel, and PowerPoint.
• Strong document management, quality assurance, and version control capabilities.
• Understanding of proposal presentation and graphic design principles is advantageous.

Competencies

• Exceptionally organized and detail‑oriented
• A confident communicator and relationship builder
• Customer‑focused and solutions‑driven
• Able to manage multiple priorities under pressure
• Resilient, adaptable, and proactive
• Collaborative and culturally agile
• Committed to continuous learning and professional development