Automotive Sales Administrator | SAP & Document Control

Headhunters; South Africa; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Headhunters is assisting a client in the Automative Manufacturing sector by recruiting a detail‑oriented Sales Administrator to join their Isando, Johannesburg team.

The role involves managing deal files, FAIS/FICA documentation, invoicing, and delivery coordination for the sales team. A Matric plus 3+ years in a similar role is required, with SAP and MS Office proficiency and a Code 8 license.

Qualifications

• Matric or higher requirement.
• Minimum 3 years’ experience in similar role.
• Efficient in SAP system.
• Excellent Microsoft Office.
• Code 8 license.
• Confident and proactive approach—anticipates issues and requirements.
• Must be a team player.
• Attention to detail and strong documentation skills.
• Ability to work independently and as part of a team in a fast-paced environment.
• Read and write in English.

Responsibilities

• Manage deal files for sales team.
• Ensure all relevant documentation is in file to meet minimum FAIS and company document requirements.
• Ensure all relevant Bank documentation are on file to meet minimum FICA and company requirements.
• Ensure all warranty registrations are submitted timeously on all sold vehicles as per warranty policy and procedure.
• Complete and submit all invoice instructions accurately to Sales Manager for sign off.
• Ensure all invoices are completed as per monthly target (you are requiring to work late on month end).
• Complete delivery documentation for salesperson once vehicle is ready for delivery.
• Open and close sublet supplier orders.
• Liaising with sublet suppliers on lead times and vehicle collection/delivery.
• Supply other workshop with PDI and fitment orders.
• Liaising with other workshop and sublet suppliers to ensure all orders on vehicles are received and closed timeously before invoicing.
• Assist sales staff in communicating with customers and keep them informed / updated on progress regarding their purchase.
• Assist customer with queries and documentation of previously purchased vehicles.
• Liaising with Licensing administrator for tare change, permits and vehicle registration and license.

Skills

SAP

MS Office

English

Attention to detail

Team player

Organizational skills

Independent worker

Code 8 license

Education

Matric or higher

Job description

Headhunters is assisting a client in the Automative Manufacturing sector by recruiting a detail‑oriented Sales Administrator to join their Isando, Johannesburg team.

The role involves managing deal files, FAIS/FICA documentation, invoicing, and delivery coordination for the sales team. A Matric plus 3+ years in a similar role is required, with SAP and MS Office proficiency and a Code 8 license.