Automotive Sales Admin & Compliance Specialist

Staff Solutions; Gauteng; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Staff Solutions South Africa is seeking an organised administrative professional to support the Sales Department in Gauteng. You will manage vehicle deal files, ensure FAIS and FICA compliance, and handle invoicing and warranty registrations to support timely vehicle deliveries.

The role requires SAP proficiency, strong MS Office skills, and clean communication in English. A Code 8 license and a client-focused, detail-oriented approach are essential for success.

Qualifications

• Matric / Grade 12 or higher.
• Minimum of 3 years’ experience in a similar administrative or automotive role.
• Proficient in SAP.
• Strong Microsoft Office skills.
• Valid Code 8 drivers license.
• Good written and verbal communication skills in English.

Responsibilities

• Manage and maintain vehicle deal files for the Sales Department.
• Ensure that all relevant documentation is completed and filed to meet FAIS documentation standards.
• Ensure all required banking documentation is obtained and maintained on file per FICA requirements.
• Ensure all warranty registrations are completed and submitted on time for vehicles sold.
• Accurately complete and submit all invoice instructions to the Sales Manager for approval and sign-off.
• Process invoices in line with monthly targets; overtime may be required at month-end.
• Prepare and complete delivery documentation for the Sales Consultant when the vehicle is ready for delivery.
• Open and close sublet supplier orders as required.
• Liaise with sublet suppliers regarding lead times, vehicle collections and deliveries.
• Provide the Spartan Workshop with necessary PDI and fitment orders.
• Liaise with the Spartan Workshop and sublet suppliers to ensure orders are completed and closed prior to invoicing.
• Assist Sales Consultants with customer communication and keep customers informed on progress of their vehicle purchase.
• Assist customers with queries and documentation relating to previously purchased vehicles.
• Liaise with the Licensing Administrator regarding tare changes, permits, vehicle registrations and licensing requirements.

Skills

Microsoft Office

English communication

Proactive

Team player

Attention to detail

Time management

Independent work

Adaptability

Reliability

Customer service

Education

Matric/Grade 12

Tools

SAP

Job description

Staff Solutions South Africa is seeking an organised administrative professional to support the Sales Department in Gauteng. You will manage vehicle deal files, ensure FAIS and FICA compliance, and handle invoicing and warranty registrations to support timely vehicle deliveries.

The role requires SAP proficiency, strong MS Office skills, and clean communication in English. A Code 8 license and a client-focused, detail-oriented approach are essential for success.