Assistant to the Operations Manager (JB6276)

Kontak Recruitment; Gauteng; On-site; ZAR 134,000 - 201,000; Full time

Job summary

Kontak Recruitment is seeking an Assistant to the Operations Manager for a furniture manufacturing client in Gauteng. Based in Johannesburg South, you will coordinate daily fleet activities, monitor truck maintenance and licensing, and liaise with drivers to provide management with timely reports.

You will handle records, scheduling and operational updates while ensuring compliance and readiness of the fleet to meet deadlines in a fast-paced environment.

Qualifications

• Matric or equivalent qualification.
• A valid driver’s licence would be advantageous.
• Experience in fleet administration, transport coordination, logistics or operations.
• Experience with trucks, commercial vehicles or delivery fleets would be advantageous.
• Basic understanding of vehicle maintenance, servicing and tyre requirements.
• Knowledge of vehicle licensing, traffic fines and fleet documentation.
• Experience dealing with truck drivers and coordinating vehicle activities.
• Strong organisational, planning and coordination skills.
• Proficiency in Microsoft Excel and relevant fleet-management systems.
• Ability to work independently and take ownership of responsibilities.
• Strong administrative and record-keeping abilities.
• Proactive communication and follow-up skills.
• Ability to prepare accurate fleet and operational reports.
• Ability to work under pressure and meet operational deadlines.

Responsibilities

• Assist the Operations Manager with daily fleet and transport activities.
• Coordinate and monitor the maintenance of all company trucks.
• Maintain accurate records of vehicle services, repairs and maintenance.
• Ensure all vehicle licences are renewed before their expiry dates.
• Monitor traffic fines and coordinate the necessary follow-up and administration.
• Liaise with truck drivers regarding vehicle requirements, schedules and operational matters.
• Ensure trucks are clean, presentable and ready for operation.
• Conduct or coordinate regular checks of tyres, vehicle condition and service requirements.
• Coordinate truck loading and ensure vehicles are loaded according to operational requirements.
• Report mechanical concerns, vehicle damage and maintenance requirements promptly.
• Maintain vehicle files, inspection records, service histories and licensing documentation.
• Coordinate with Sales, Production, Despatch and Management regarding delivery requirements.
• Follow up proactively on outstanding repairs, licences, fines and operational matters.
• Prepare daily, weekly and monthly fleet and operational reports.
• Escalate risks, delays and vehicle-availability concerns to management immediately.

Skills

Fleet administration

Coordination

Microsoft Excel

Record keeping

Independent work

Driver liaison

Communication skills

Education

Matric or equivalent

Tools

Fleet management systems

Vehicle licensing systems

Job description

Assistant to the Operations Manager (JB6276)

• Johannesburg South, Gauteng
• Manufacturing

R12 000 to R18 000 a month CTC

Permanent

An established furniture manufacturing company requires a dependable and proactive Assistant to the Operations Manager to coordinate the administration, maintenance and daily readiness of the company’s truck fleet. The successful candidate will monitor vehicle licences, services, tyres, fines, cleanliness and loading activities while liaising with drivers and providing management with accurate reports and proactive operational updates.

Minimum Requirements

• Matric or an equivalent qualification
• A valid driver’s licence would be advantageous
• Previous experience in fleet administration, transport coordination, logistics or operations
• Experience working with trucks, commercial vehicles or delivery fleets would be advantageous
• Basic understanding of vehicle maintenance, servicing and tyre requirements
• Knowledge of vehicle licensing, traffic fines and fleet documentation
• Experience dealing with truck drivers and coordinating vehicle activities
• Strong organisational, planning and coordination skills
• Proficiency in Microsoft Excel and relevant operational or fleet-management systems
• Ability to work independently and take ownership of responsibilities
• Strong administrative and record-keeping abilities
• Proactive communication and follow-up skills
• Ability to prepare accurate fleet and operational reports
• Ability to work under pressure and meet operational deadlines

Duties and Responsibilities

• Assist the Operations Manager with daily fleet and transport activities
• Coordinate and monitor the maintenance of all company trucks
• Maintain accurate records of vehicle services, repairs and maintenance
• Ensure all vehicle licences are renewed before their expiry dates
• Monitor traffic fines and coordinate the necessary follow-up and administration
• Liaise with truck drivers regarding vehicle requirements, schedules and operational matters
• Ensure trucks are clean, presentable and ready for operation
• Conduct or coordinate regular checks of tyres, vehicle condition and service requirements
• Coordinate truck loading and ensure vehicles are loaded according to operational requirements
• Report mechanical concerns, vehicle damage and maintenance requirements promptly
• Maintain vehicle files, inspection records, service histories and licensing documentation
• Coordinate with Sales, Production, Despatch and Management regarding delivery requirements
• Follow up proactively on outstanding repairs, licences, fines and operational matters
• Prepare daily, weekly and monthly fleet and operational reports
• Escalate risks, delays and vehicle-availability concerns to management immediately

Equal opportunity: All backgrounds are welcomed, with no bias. All are considered based on requirements.