Assistant: Export Co-Ordinator

Premier FMCG (Pty) Ltd; Midrand; On-site; ZAR 360,000 - 540,000; Full time

Job summary

Premier FMCG (Pty) Ltd is seeking an Export Coordinator to support compliant export operations, coordinating cross-functional activities to move goods to various countries in line with regulatory rules.

The role focuses on HS code accuracy, pre-shipment inspections, pre-export verifications, and documentation management, ensuring efficient customs clearance and adherence to the SARS processes.

Qualifications

• Export, customs clearance and coordination experience (4–6 years)
• Administrative skills (1–3 years)
• Order processing (1–3 years)
• Relevant export experience (1–3 years)
• Documentation skills (1–3 years)
• Compliance knowledge (1–3 years)
• Software proficiency (1–3 years)
• Customer service exposure (1–3 years)
• B-Tech degree in Administration and/or Supply Chain Management essential
• Certifications such as CITP/ECoP/customs broker (desirable)

Responsibilities

• Apply HS codes for customs and facilitate clearance
• Coordinate pre-shipment inspections and compliance verifications
• Organise pre-export verification of conformity for country-specific standards
• Prepare customs documentation with clearing agents
• Maintain product master data in the Process Assist system linked to SARS
• Assist with PHYTO sanitary certificate applications for plant-based exports
• Support POD management and ensure export documentation availability
• Adhere to Export SOPs for consistent and efficient operations
• Ensure accurate customer order processing with Exports Coordinator
• Maintain data accuracy for regulatory and customer requirements

Skills

Financial acumen

Project management

Risk management

Supply chain optimization

Freight forwarding knowledge

PVOC application

Administrative skills

Data entry & analysis

Software proficiency

MS Excel

Education

B-Tech degree in Administration and/or Supply Chain Management

CITP/ECoP/customs broker certs (desirable)

Tools

Process Assist SARS

Job description

About Premier FMCG

Premier FMCG is at the heart of South Africa's FMCG industry, delivering trusted, iconic brands across our Bakery, Milling, Confectionery, Home & Personal Care and Culinary divisions. We are driven by innovation, collaboration, and a high-performance growth culture. We empower our people to strive for excellence ensuring that our products and people make a difference in the everyday lives of our consumers.

Job Purpose

To support the smooth and compliant execution of export operations, fostering coaction between various cross-functional intercompany departments to ensure compliant export transactions, supporting the coordination of the movement of goods to various countries in accordance with specific country regulations, and providing valuable support and assistance with departmental administrative tasks. This role significantly contributes to the Premiers global expansion, profitability, and adherence to international trade regulations.

Key Responsibilities

• Ensuring accurate Harmonized System Code Application to ensure smooth customs processes and minimise delays by correctly identifying traded products by:
• Applying accurate Harmonised System Codes to identify products, facilitating customs clearance and rate of duty determination where applicable.
• Facilitating Pre-shipment Inspections to comply with regulatory requirements and ensure product quality, safety, and adherence to country-specific standards by:
• Coordinating pre-shipment inspections with government regulators and verification entities for compliance and quality assurance.
• Streamlining Pre-export Verification of Conformity to prevent export disruptions and ensure products meet country-specific compliance standards by:
• Organising pre-export verification of conformity applications tailored to each country's parameters and compliance requirements.
• Ensuring Customs Compliance and Documentation to avoid legal complications and customs delays while ensuring adherence to customs rules by:
• Collaborating with clearing agents to prepare and submit customs documentation in compliance with Customs and Excise Act, 1964.
• Staying informed about customs rules and monitor agent compliance.
• Ensuring efficient Customer Order Processing to enhance customer satisfaction and meet order fulfilment expectations, by:
• Processing customer orders accurately and efficiently in coordination with the Exports Coordinator.
• Gathering necessary documents from the food safety department to meet customer and regulatory requirements.
• Effective Export Proof of Delivery (POD) Management to ensure transparency, compliance, and efficient auditing, by:
• Managing export Proof of Delivery (POD) documents meticulously for legal, auditing and compliance purposes.
• Ensuring the availability of complete documents for justifying zero-rated exports and VAT Act compliance.

• Adhering to Export SOPs to maintain consistency and efficiency in export operations, by:
• Strictly adhering to Export-specific Standard Operating Procedures (SOPs) to facilitate timely and effective consignment execution.

• Maintaining Accurate Product Master to prevent errors and delays in customs submissions and ensure data accuracy, by:
• Maintaining and updating the product master in the Process Assist system connected to SARS with precise product data, including weights, HS codes, country of origin, descriptions, and internal product codes.

• Facilitating PHYTO Sanitary Certificates Issuance to enable the export of plant-based products by ensuring compliance with sanitary regulations by:
• Supporting the application process for PHYTO sanitary certificates required for plant-based exports, collaborating with the Department of Agriculture.

Experience And Qualifications

• Export and customs clearance and coordination 4 – 6 years Essential
• Administrative skills 1 - 3 Years Essential
• Order processing 1 - 3 Years Essential
• Relevant Export Experience 1 - 3 Years Essential
• Documentation Skills 1 - 3 Years Essential
• Compliance Knowledge 1 - 3 Years Essential
• Software Proficiency 1 - 3 Years Essential
• Customer Service Exposure 1 - 3 Years Essential
• B-Tech Degree in Administration and/or Supply Chain Management Essential
• Certifications: Examples include Certified International Trade Professional (CITP), Export Compliance Professional (ECoP), or customs brokerage certifications. Desirable

Skills and Competencies

• Financial Acumen Intermediate Desirable
• Project Management Intermediate Desirable
• Risk Management Basic Desirable
• Supply Chain Optimization Intermediate Desirable
• Basic Freight Forwarding Knowledge Advanced Desirable
• PVOC Application Advanced Desirable
• Administrative Skills Advanced Essential
• Data Entry and Analysis Intermediate Essential
• Software Proficiency Intermediate Essential
• MS Office – Excel Moderate Essential

Diversity and Inclusion

Premier FMCG is an equal opportunity employer. We encourage applications from all qualified individuals, including people living with disabilities. By applying, you consent to the processing of your personal information in line with the Protection of Personal Information Act (POPI Act) for recruitment purposes.

Closing Date: 29 September 2026