Asset Controller

Trending Talent; Durban; On-site; ZAR 240,000 - 360,000; Full time

Job summary

Trending Talent is seeking an Asset Controller in Durban to manage fixed asset tracking, verification, and reporting. The role focuses on accurate asset data, depreciation, and compliance with financial controls within a BPO environment.

The position requires 1–2 years in asset management or accounting, a finance-related qualification, and proficiency with asset management systems (Assetzure). Strong numerical skills and attention to detail are essential for success.

Qualifications

• Matric/Grade 12 with NQF4 or equivalent; finance/commerce qualification preferred.
• 1–2 years’ asset management, finance or accounting experience.
• Experience with asset management systems, preferably Assetzure.
• Strong numerical and accounting aptitude.

Responsibilities

• Maintain the fixed asset tracking system with accurate data.
• Assess asset condition and flag impairment or write-offs with documentation.
• Update asset locations in the tracking system after relocations.
• Verify assets against delivery notes and purchase orders; correct cost, category, location, depreciation.
• Reconcile Fixed Asset Register to General Ledger; prepare monthly depreciation schedules.
• Review PPE postings to identify capitalization or allocation changes.
• Conduct regular asset counts and site walkthroughs; locate missing or untagged assets.
• Prepare monthly asset addition reports and PPE forecasting for budgeting.

Skills

Attention to detail

Time management

Organisational skills

Communication skills

Problem-solving

Multi-tasking

Co-ordinating

Mathematics / accounting

Under pressure

Education

Matric / Grade 12 – NQF 4

Finance or commerce qualification

Tools

Asset management system (Assetzure)

Excel

Word

PowerPoint

Job description

The purpose of the Asset Controller in a BPO is to manage and safeguard company assets, ensuring accurate tracking, compliance, and efficient utilization. The role is responsible for maintaining asset registers, overseeing procurement and disposal processes, and ensuring adherence to financial and operational controls.

Responsibilities

• Maintain the fixed asset tracking system, ensuring that all relevant asset information and fields are accurately and consistently completed.
• Assess the condition of assets on an ongoing basis and notify management of assets requiring impairment or write-off consideration, including damaged or broken assets that are beyond economic repair. Ensure that the relevant details are documented in the asset tracking system.
• Ensure that asset locations are updated in the tracking system whenever assets are relocated or transferred.
• Verify newly acquired assets against delivery notes and purchase orders. Capture the assets in the tracking system using the correct cost, asset category, location and depreciation rate, and maintain the supporting documentation.
• Reconcile the Fixed Asset Register to the General Ledger for all group entities, prepare the monthly depreciation schedule and reconcile asset movements to the management accounts.
• Review PPE and capital expenditure postings to identify items that should be capitalised or allocated differently.
• Conduct regular site walkthroughs, bi-annual asset counts and leasehold improvement inspections. Follow up on missing, damaged, relocated or untagged assets.
• Review supporting documentation for asset disposals, physically verify the assets where applicable, obtain the required approvals and ensure that a complete audit trail is maintained.
• Prepare monthly asset addition reports, contribute to PPE commentary and cash flow breakdowns for the management accounts, and prepare PPE forecasts to support the budgeting process.
• Ensure that controls and processes relating to property, plant and equipment (PPE) are adequately designed, implemented and adhered to.
• Manage asset tagging, including when necessary, tagging newly acquired assets and replacing tags that have been damaged, removed or become illegible.
• Perform ad hoc administrative duties as requested by management.
• Good computer Literacy, with skills in Word, Excel and PowerPoint.
• Experience working on an asset management system, preferably Assetzure.
• Attention to detail and high level of accuracy.
• Ability to work under pressure, multi-task and prioritize.
• Aptitude for mathematics and accounting or finance.
• Excellent time management and organisational skills.
• Excellent co-ordinating skills with basic analytical and problem-solving skills.
• Excellent written and verbal communication skills.

Experience & Qualifications

• Matric / Grade 12 – NQF Level 4 equivalent (minimum requirement).
• Finance or commerce related tertiary qualification required, alternatively must be studying towards a commerce qualification such as a Higher Certificate, Diploma or Degree.
• Minimum of 1-2 years’ experience in asset management, finance, or accounting roles, ideally within a BPO or corporate environment.

Authority & reporting line

• The Asset Controller will be responsible for managing and safeguarding company assets, ensuring compliance and accurate reporting.
• They will report directly to the Financial Accountant.