Air Import Controller

Project A Recruitment; Kempton Park; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Project A Recruitment seeks a logistics administrator in Kempton Park to expedite client air freight, manage customs clearance and invoicing, and register shipments on CargoWise1. The role involves daily tracking, reporting to customers, and collaborating with overseas offices to ensure smooth operations.

The ideal candidate will handle invoicing, cost control, and quotations while ensuring compliance with company procedures and ISO standards.

Qualifications

• Experience with CargoWise1 required.
• Strong ability to register shipments and track progress.
• Proficiency in invoicing, costing and reporting.

Responsibilities

• Invoicing and job costing with accurate data entry.
• Produce invoices and maintain rates in the system.
• Ensure documents are correctly organized before accounts closing.
• Track shipments and monitor charges from carriers.
• Prepare status reports for customers and manage customs documentation.

Skills

Indent follow-up

Liaison with overseas branches

Customer service

CargoWise1 registration

Daily shipment tracking

Invoicing & costing

Documentation for customs

Quotations

Tools

CargoWise1

Job description

To expedite and control client air freight and clearing

Key Performance Areas

• Indent follow-up
• Liaison with overseas branches and agents
• Profit share with overseas offices and agents
• Customer service
• Register shipments correctly on CargoWise1 (must have experience)
• Daily tracking of shipments
• Preparing informative and accurate status reports for all customers
• Submitting correct documents to the Customs department for clearing
• Monitoring customs releases and following through on all Customs stops, queries and other governmental stops / detentions
• Finalising releases with other forwarders / hand-over agents
• Following up on all deliveries with cartage contractors
• Accurate invoicing of shipments and updating Cost Control
• Quotations

Main Responsibilities

• Invoicing and Job Costing
• Produces invoices and job costing accurately and timeously and maintains the computer database to ensure rates are up to date and correct
• Accurately enters items that are not computer generated
• Scans every file thoroughly to ensure that all disbursement items are invoiced
• Monitors other forwarding agent / airline charges and advises management when charges should be adjusted
• Ensures that creditor invoices are invoiced accurately
• Books all debtor invoices and passes them on to the accounts department for payment
• Checks file covers for special charges
• Checks every file to determine whether any potential disbursements are likely to arise after invoicing and obtains direction from management on how to deal with these
• Adheres to company policies and procedures on credit notes and cash sales or COD shipments
• Ensures that documents are placed in the correct order and position before passing the file to the accounts department for closing
• Ensures that proof of deliveries are received and passed on to the Forwarding department on door-to-door shipments

Departmental Job Procedures and Work Process Flow

• Follow up on customer indents
• Split documents and register files on CargoWise1
• Monitor Customs releases
• Obtain charges from forwarding companies, airlines and hand-over agents and check that correct rates have been billed
• Track shipments through to delivery
• Ensure accurate invoicing and early delivery of documents to clients
• Ensure documents are placed in the correct order and position before passing the file to management for closing
• Ensure proof of deliveries are received and passed on to the Forwarding department on door-to-door shipments
• Audit and quality check files before closing
• Ensure closed files are placed in the filing cabinets in the correct order
• Move files to the archives as and when space limitations make it necessary

Health and Safety

• Comply with all health and safety procedures and regulations stipulated in the Occupational Health and Safety Act No. 85 of 1993

Quality Standards

• Adhere to ISO 9001:2015 quality standards and procedures
• Participate in ensuring service performance objectives are achieved
• Identify and record non-conformities with regards to processes
• Take corrective action as instructed

Training

• Participate in the company learner programme and assist new staff with training where necessary