AI-Driven Virtual Executive Assistant for Biotech CEO

Assist World; South Africa; Remote; ZAR 998,000 - 1,997,000; Full time

Job summary

Xapply is seeking a Virtual Executive Assistant to operate closely with the CEO and Chief of Staff. You will manage inbox triage, complex calendar scheduling, travel itineraries, and AI-generated briefing packets.

This role requires a split-shift schedule and proactive handling of asynchronous communications to keep mornings ready for execution. Ideal candidates will be AI-fluent, systems-driven, and capable of proactive problem-solving with exceptional written English.

Qualifications

• 2+ years as a Virtual Assistant or Remote EA supporting C-suite executives in fast-growth startup environments.
• Advanced Gmail and Google Calendar delegation; Drive and Docs for collaboration.
• Notion databases, task tracking, and database management.
• Async communication via Slack & CRM management; AI prompting proficiency.

Responsibilities

• Inbox & triage ownership with professional replies on CEO's behalf.
• Calendar management with strict rules and prep blocks; travel/event day restrictions.
• AI-native briefings: summarize calls, extract action items, research opportunities.
• System-based task capture: log every request into Notion with assignee and due date.
• End-to-end travel logistics and cross-timezone coordination during international trips.

Skills

AI-Fluent

Systems & Process Driven

Proactive & Anticipatory

Exceptional Written English

Tools

Google Workspace

Notion

Slack

Attio CRM

Job description

Xapply is seeking a Virtual Executive Assistant to operate closely with the CEO and Chief of Staff. You will manage inbox triage, complex calendar scheduling, travel itineraries, and AI-generated briefing packets.

This role requires a split-shift schedule and proactive handling of asynchronous communications to keep mornings ready for execution. Ideal candidates will be AI-fluent, systems-driven, and capable of proactive problem-solving with exceptional written English.