Administtrative Officer: Cleaner Services

EdUpStairs; Pretoria; On-site; ZAR 240,000 - 320,000; Full time

Job summary

EdUpStairs in Pretoria seeks a procurement/administration professional to oversee ordering, distribution, and supervision of cleaning services. The role involves requisition prep, LOGIS data capture, supplier coordination, stock control, and budget input for cleaning operations, with audit-ready documentation and SLA implementation.

The candidate should hold at least a 3-year qualification (NQF 06) or National Diploma in Public Administration or related field, plus relevant work experience and

Qualifications

• Minimum 3-year qualification (NQF Level 06) or National Diploma in Public Administration or related field.
• Relevant years of work experience in related fields.
• Knowledge of Procurement and tender regulations; Occupational Health and Safety; Labour Relations Act; Public Finance Management Act.

Responsibilities

• Facilitate the ordering and distribution of cleaning materials and equipment: prepare requisitions.
• Capture requests on LOGIS.
• Recommend the purchasing of cleaning materials and equipment.
• Verify the purchase and distribution of cleaning materials and equipment.
• Order cleaning materials and equipment from suppliers.
• Maintain supplies inventory by checking stock to determine inventory level.
• Execute the supervision of cleaning services to maintain hygienic environment: Administer cleaning schedules for clients.
• Administer requests from client departments.
• Monitor services rendered by in house staff and private contractor.
• Ensure preparation and allocation of uniform for new employees.
• Provide support in financial administration for cleaning services.
• Determine the financial for stock needed.
• Provide budget input for cleaning services.
• Assist with verification invoices that come from suppliers’ clients’ queries and complaints.
• Assist in ensuring implementation of Service Level Agreement (SLA).
• Render general administration and supervisory work: Supervise performance of subordinates.
• Administrate office correspondence, documents and reports.
• Provide information for audit queries.
• Organise relevant meetings and workshops and document record thereof.

Skills

Numeracy

Interpersonal skills

Diplomacy

Advisory skills

Supervisory skills

Administration

Organisational skills

Computer literacy

Analytical thinking

Problem solving

Communication

Report writing

Education

National Diploma / NQF Level 6 in Public Administration or related field

Job description

• A minimum of three-year tertiary qualification (NQF Level 06) / National Diploma in Public Administration or related field.
• Relevant years of work experience in the relevant fields.
• Knowledge Procurement and tender regulations; Occupational Health and Safety; Labour Relations Act; Public Finance Management Act.
• Skills: Numeracy Interpersonal and diplomacy skills; advisory skills; supervisory skills; general administration and organisational skills; computer utilization; analytical thinking; problem solving skills; communication and report writing abilities

Duties

• Facilitate the ordering and distribution of cleaning material and equipment: Prepare documentation for requisitions.
• Capture requests on LOGIS.
• Recommend the purchasing of cleaning materials and equipment.
• Verify the purchase and distribution of cleaning materials and equipment.
• Order cleaning material and equipment from suppliers.
• Maintain supplies inventory by checking stock to determine inventory level.
• Execute the supervision of cleaning services to maintain hygienic environment-: Administer cleaning schedules for clients.
• Administer requests from client departments.
• Monitor services rendered by in house staff and private contractor.
• Ensure preparation and allocation of uniform for new employees.
• Provide support in financial administration for cleaning services.
• Determine the financial for stock needed.
• Provide budget input for cleaning services.
• Assist with verification invoices that come from suppliers’ clients’ queries and complaints.
• Assist in ensuring implementation of Service Level Agreement (SLA).
• Render general administration and supervisory work-: Supervise performance of subordinates.
• Administrate office correspondence, documents and reports.
• Provide information for audit queries.
• Organise relevant meetings and workshops and document record thereof.