Administrator: Vehicle Invoicing and Licensing| Auto Pedigree| Spartan

Motus Corporation; Gauteng; On-site; ZAR 120,000 - 180,000; Full time

Job summary

Auto Pedigree, part of Motus Corporation, based in Spartan Kempton Park, invites applications for an Invoicing Clerk. The role supports the Vehicle Administration Manager in managing stock-related documents and invoicing within our Finance department at Head Office.

Ideal candidates have 2 years in invoicing, Grade 12, strong MS Excel skills, and a proactive, accurate approach. Valid Code 08 license preferred, with a focus on compliance and delivery across branches.

Qualifications

• Must communicate clearly with internal and external stakeholders.
• Need to manage multiple tasks with accuracy in fast-paced environment.
• Attention to detail is essential for invoicing and data capture.
• Excellent interpersonal skills to interact with branches and suppliers.
• Understanding of compliance in retail operations is an advantage.

Responsibilities

• Support Vehicle Administration Manager with stock documents and invoicing.
• Taxing Pro-Forma and supplementary invoices.
• Liaise directly with branches to resolve invoicing issues.
• Check and print OTPS documents.
• Handle branch queries promptly and accurately.
• Capture data accurately and maintain filing systems.
• Develop effective internal and external relationship management strategies.

Skills

Communication skills

Time management under pressure

Accuracy & attention to detail

Interpersonal skills

Supplier liaison

Reliability & integrity

Education

Grade 12

Tertiary qualification beneficial

Tools

MS Office

Excel

Job description

Job Description:

Discover your potential as an Invoicing Clerk at Auto Pedigree based in Spartan Kempton Park. We are welcoming from experienced individuals to join the Finance department at our Head Office who are articulate fast-paced, focused and highly accurate. Job seekers who enjoy the thrill of being able to positively contribute to a high pressurized environment will excel in our team.

Position Overview:

The main focus of the position is to support and assist the Vehicle Administration Manager in the management of stock associated documents and invoicing.

Minimum Experience:

• 2 years of relevant experience in an Invoicing role.
• Experience and knowledge with deal files

Minimum Qualification:

• Grade 12 - essential
• Relevant tertiary qualification will be an advantage

Minimum Requirements:

• Valid unendorsed code 08 driver's license
• Computer literate: MS Office (intermediate level of Excel skill is essential)
• Evolve Knowledge.
• Understanding of the compliance governing the retail industry would be an advantage

Job Outputs:

• Working with Compliance.
• Taxing of Pro-Forma Invoices and Supplementary invoices.
• Dealing directly with the Branches.
• Assisting with Checking and Printing of OTPS.
• Handling queries from branches.
• Accurate Data Capturing.
• Administration duties, including filing, copying etc.
• Implement effective relationship management strategies (Both internally and externally).

Skills and Personal Attributes:

• Good communication skills
• Must be able to handle pressure and exhibit good time management skills, demonstrating a sense of urgency and commitment.
• Achieve high levels of accuracy and attention to detail.
• Excellent interpersonal skills, articulate and well-spoken with internal and external customers on all levels.
• Effective supplier liaison and cooperation skills Personal Attributes:
• Flexible, self-motivated, trustworthy and highly responsible.
• Honesty and integrity in all business dealings
• Neat and presentable
• Energetic
• A team player but able to work autonomously.