Administrator - Hygiene GP

Elchemie; Gauteng; On-site; ZAR 254,000 - 304,000; Full time

Job summary

Elchemie is seeking an experienced Administration Coordinator to join our hygiene and facilities management team in Honeydew, Johannesburg. You’ll manage orders from receipt to delivery, proactively tracking progress and resolving delays to ensure smooth operations.

The role requires 3–5 years of admin and order-coordination experience, Grade 12 plus a tertiary qualification in Administration, and strong MS Office skills with high data accuracy.

Qualifications

• Education: Grade 12 / Matric plus a tertiary qualification in Administration or related field.

Responsibilities

• Manage, capture, and coordinate orders from receipt to final delivery, tracking delays.
• Maintain administrative records, filing systems, schedules, and hygiene documentation.
• Liaise between suppliers, branches, clients, and internal departments.
• Assist with purchase orders, invoicing, quotations, and stock-related administration.
• Compile and distribute departmental reports; support General Manager – Hygiene.
• Identify administrative bottlenecks and improve workflows to enhance data accuracy.

Skills

MS Office

Data accuracy

Administrative coordination

Deadline management

Education

Grade 12 / Matric

Tertiary qualification in Administration

Tools

MS Office

Job description

What you’ll be doing

• Order Processing & Coordination: Manage, capture, and coordinate operational and customer orders from receipt through to final delivery, proactively tracking outstanding orders and resolving delays.
• Departmental Administration: Maintain accurate administrative records, filing systems, schedules, and hygiene documentation to ensure smooth daily operations.
• Stakeholder & Supplier Liaison: Act as a central communication link between suppliers, branches, clients, and internal departments.
• Financial & Supply Support: Assist with purchase orders, invoicing, quotations, and stock-related administration as required.
• Management Support & Reporting: Compile and distribute departmental reports and assist the General Manager – Hygiene with daily operational coordination.
• Process Improvement: Identify administrative bottlenecks and implement solutions to enhance operational workflows and data accuracy.

What you’ll need

• Education: Grade 12 / Matric plus a completed Tertiary qualification in Administration, Business Administration, Office Management, or a related field (Essential).
• Experience: 3 to 5 years Proven administrative and order-coordination experience strictly within the Hygiene, Cleaning, or Facilities Management industries (Essential).
• Technical Skills: Strong proficiency in MS Office (Word, Excel, Outlook) with high data accuracy and documentation discipline.
• Transport: Valid South African Driver’s Licence and own reliable vehicle (Essential).
• Work Style: High attention to detail, proactive problem-solving skills, and the ability to work independently under deadline pressure in an office-based role.

What is in it for you?

• Market-Related Package: R25 000 CTC (aligned to qualification and proven industry experience).
• Career Stability: Permanent placement within an established industry leader.
• Professional Work Environment: Collaborative, structured, and fast-paced operational team.

A Few Things to Know

• Location: Office-based in Honeydew, Johannesburg.

Data Privacy Notice

By applying, you consent to Elchemie processing your personal data for the purpose of job matching. Your data will be securely stored and shared only with trusted service providers and clients.