Administrator: Data Capturer

BCXP; Kempton Park; On-site; ZAR 134,000 - 201,000; Full time

Job summary

BCX Field Services in South Africa is seeking a detail-oriented records administrator to receive and record Site Audits and Asset Change documentation from branch offices.

You will input data into the Field Services Database, resolve discrepancies, and prepare weekly internal and client reports to ensure accurate billing and up-to-date asset records.

Qualifications

• Minimum 2-years’ database experience, preferably within the retail environment.
• Input information in prescribed format on the BCX Field Services Database from applicable documentation.

Responsibilities

• Receive, investigate, and accurately record all Site Audits submitted from the regions.
• Input information in prescribed format on the BCX Field Services Database from applicable documentation.
• Resolve queries on the Database such as asset changes and duplicates.
• Track the completed documents as submitted by the Branches.
• Prepare weekly reports on Customer Assets Base and database changes.
• Monitor and report on outstanding BOM and asset change records.
• Monitor projects to ensure that relevant documentation is received to ensure that the Database is timeously updated.
• Verify recorded transactions and report irregularities to Management.

Skills

Microsoft Office

Teamwork

Communication

Education

NQF 4: Grade 12 National Diploma

Job description

Select how often (in days) to receive an alert:

To ensure that all Site Audits / Asset Change forms / Store Handover information as completed by the Customer Engineers are tracked and recorded, to ensure that BCX Field Services correctly bills the relevant clients for the monthly maintenance, thereby ensuring continued economic viability of the company.

Key Deliverables / Primary Functions

• Receive, investigate, and accurately record all Site Audits submitted from the regions.
• Input information in prescribed format on the BCX Field Services Database from applicable documentation.
• Resolve queries on the Database such as asset changes and duplicates.
• Track the completed documents as submitted by the Branches.
• Prepare reports for Clients on Customer Assets Base, as well as internal reports, but not limited to Database changes per week; Asset Change Report; Weekly outstanding received and captured BOM report.
• Monitor projects to ensure that relevant documentation is received to ensure that the Database is timeously updated.
• Verify recorded transactions and report irregularities to Management

Core Functional Skills & Capabilities

Microsoft Office

Teamwork

Communication

Core Behavioural Competencies

Job Match

Following instructions & procedures

Writing and Reporting

Presenting and Communicating information

Planning & Organising

Minimum Qualifications

NQF 4: Grade 12 National Diploma

Additional Education -Preferred /Advantage

Experience

Minimum 2-years’ database experience, preferably within the retail environment.

Certifications

Professional Memberships in Relevant Industry

Level of Engagement & Span of Control

Special Requirements / Employment Condition